Department Coordinator

Job Summary

The Department Coordinator will report to and assist the ENT Management team and provide clerical staff and clerical support services in the day-to-day operations for the ENT practices, including the Cochlear Implant Center and Balance Center. All responsibilities are to be carried out in collaboration with the respective manager(s).

Responsibilities

• Collects and reports daily, weekly and/or monthly departmental data as directed.
• Maintains, collects data for dashboards and prepares special projects and reports as requested/needed.
• Independently prepares reports and completes special projects.
• Has the ability to analyze data and make recommendations based on findings.
• Assures the coordination of meetings and administrative assistance as needed.
• Participate in monthly meetings.
• Work to create efficient systems and workflows.
• Resource to support staff across the ENT practices.
• Coordinates project management activities, resources, equipment and information.
• Supervises project progress and address any issues that arise.
• As a point of contact, communicate project status to all participants.
• Raises issues as appropriate to the management team.
• Afford administrative duties as needed for Cochlear Implant Center and Balance Center.
• Afford to assist in the development and growth of the Cochlear Implant Center and Balance Center.
• Afford to assist with administrative research duties for Cochlear Implant Center.
• Afford to assist with Cochlear Balance newsletter.
• Oversee the donation and grant process for the Cochlear Implant Center.
• Coordinate and plan events and educational events as needed.
• Performs other tasks as assigned.

Qualifications/Requirements

• Experience: Minimum of four years in a high level clerical or administrative assistant role, required.
• Education: Associate’s degree, required.
• Licenses / Certifications: N/A
• Other: N/A
• Special Requirements: Travel to all ENT locations will be required as needed.