Department Assistant – Marketing and Business Development
WilmerHale · Boston, MA · 1 mo ago
Hybrid$78k–$97k/yrFull-time
We need to output HTML fragment with sections: About the role, Responsibilities (or "What You Will Be Doing"), Requirements (or "Required Skills" and "Required Experience"), Benefits, Pay, Schedule maybe. Must only include sections with real specific content. Must not repeat job title. Must not include Job ID etc. Must remove boilerplate like EEO, etc. Must preserve all substantive info.
We need to parse the job description.
Key sections:
- About The Role: paragraph(s) describing role.
- What You Will Be Doing: list of duties (Customer Service, Invoice Processing, etc). Should be a
- each bullet.
- Required Skills: list of skills (Well-developed and professional interpersonal skills; ability to juggle multiple responsibilities...). Could be bullet list.
- Required Experience: Education, Experience bullet list.
- Why Join Us? includes benefits and pay and schedule. The text: "A values driven firm that fosters collaboration and respectThe hiring range for this position is $77,500 - $96,900 annually, with final compensation based on experience, qualifications and internal equity. This position is eligible for a Hybrid ScheduleMedical, dental, and vision insurance 401(k) with company match and profit-sharing optionsPaid time off and holidaysFor additional information about our benefits, please click here"
We need to extract Pay: "$77,500 - $96,900 annually". Schedule: "Hybrid Schedule". Benefits: list: Medical, dental, and vision insurance; 401(k) with company match and profit-sharing options; Paid time off and holidays. Also maybe "A values driven firm that fosters collaboration and respect" could be a benefit? But it's more about culture. Could be included in Benefits or maybe separate "Why Join Us?" but we only create sections when there is real content. We could have a Benefits section with those items. Pay section with the range. Schedule section with Hybrid Schedule.
We must not create sections with filler like "commensurate with experience". We have actual numbers.
We must not repeat job title.
We must not include Job ID etc.
We must not include boilerplate like EEO, etc. So remove the "Our Commitment" paragraph.
We must preserve all substantive information: that includes the description of WilmerHale at start? The first paragraph about firm description is substantive? It's about the firm, not the role. It might be considered part of job description but not required? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep the firm description? It's part of job description. However we need to format into sections. The firm description could be placed in an introductory
before sections, not as a heading. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use
- for any list of duties/requirements/benefits, and
for prose." So we can have a leading
with the firm overview. Then sections: About the role (
About the role
...). Responsibilities (
Responsibilities
- ...). Required Skills (
- . Might be long but okay.
Required Skills: list from "Required Skills What You Will Bring To This Position". The text: "Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm.Ability to juggle multiple responsibilities and deadlines, excellent attention to detail, ability to take initiative and work independently with minimal supervision.Strong attention to detail, exceptional proofreading skills, sense of ownership, and commitment to quality.Strong time management skills to organize and prioritize workload, balance expectations, and meet deadlines.Advanced proficiency in Microsoft 365, including Word, PowerPoint, Excel and Outlook. Familiarity with Microsoft Teams or Copilot is a plus.Thrives in a collegial team environment with a flexible mindset, customer-service focus and willingness to collaborate. Ability to handle confidential and sensitive information with the appropriate discretion.Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation."
We need to split into bullet items. Could be each sentence separated by periods. Let's parse:
- Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm.
- Ability to juggle multiple responsibilities and deadlines, excellent attention to detail, ability to take initiative and work independently with minimal supervision.
- Strong attention to detail, exceptional proofreading skills, sense of ownership, and commitment to quality.
- Strong time management skills to organize and prioritize workload, balance expectations, and meet deadlines.
- Advanced proficiency in Microsoft 365, including Word, PowerPoint, Excel and Outlook. Familiarity with Microsoft Teams or Copilot is a plus.
- Thrives in a collegial team environment with a flexible mindset, customer-service focus and willingness to collaborate.
- Ability to handle confidential and sensitive information with the appropriate discretion.
- Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.
We could combine some but okay.
Required Experience: from "Required Experience Education Bachelor’s degree or equivalent experience preferred. Experience 5+ years’ administrative experience working in a professional environment and interfacing with senior-level colleagues is preferred.Experience in a legal or professional services organization is a plus.Prior experience working independently or with little supervision on some projects."
We can bullet:
- Education: Bachelor’s degree or equivalent experience preferred.
- Experience: 5+ years’ administrative experience working in a professional environment and interfacing with senior-level colleagues is preferred.
- Experience in a legal or professional services organization is a plus.
- Prior experience working independently or with little supervision on some projects.
Benefits: list: Medical, dental, and vision insurance; 401(k) with company match and profit-sharing options; Paid time off and holidays. Also maybe "A values driven firm that fosters collaboration and respect" but that's more culture; could be included as a benefit but it's not a tangible benefit. We'll stick to the listed benefits.
Pay: "$77,500 - $96,900 annually, with final compensation based on experience, qualifications and internal equity." We should keep the full sentence? The instruction: preserve ALL substantive information. So include that sentence.
Schedule: "This position is eligible for a Hybrid Schedule". Keep that.
We must not include "For additional information about our benefits, please click here" (that's a link instruction, maybe considered boilerplate? It's application instruction? It's a link to benefits; could be considered navigation? Probably remove as it's instruction to click. We'll drop.
Now produce HTML fragment.
Structure:
WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and
Required Skills
- ...). Required Experience (
Required Experience
- ...). Benefits (
Benefits
- ...). Pay (
Pay
$77,500 - $96,900 annually
). Schedule (Schedule
Hybrid Schedule
). We must not include sections with placeholder text. All have real content. We must ensure we don't duplicate content. Let's extract each. Firm overview: "WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice." That's a paragraph. About the role: "As the Department Assistant for the global Clients & Markets Department, you will be an integral member of a dedicated team providing administrative and office support to business development, marketing, and communications professionals. In this role, you will collaborate with over 50 team members to execute tasks that are essential to ensuring a successful client experience. The ideal candidate will be a motivated and organized self-starter with strong interpersonal skills to effectively communicate with attorneys and colleagues at all levels within the firm. You should be eager to learn and engage in various projects. This position is critical to the marketing and business development functions of the firm." We need to ensure we capture exactly. The original: "As the Department Assistant for the global Clients & Markets Department, you will be an integral member of a dedicated team providing administrative and office support to business development, marketing, and communications professionals. In this role, you will collaborate with over 50 team members to execute tasks that are essential to ensuring a successful client experience. The ideal candidate will be a motivated and organized self-starter with strong interpersonal skills to effectively communicate with attorneys and colleagues at all levels within the firm. You should be eager to learn and engage in various projects. This position is critical to the marketing and business development functions of the firm." Yes. Responsibilities: list each bullet from "What You Will Be Doing". Let's extract: - Customer Service: Provides a high level of customer service to Clients & Markets team members and internal and external clients. - Invoice Processing: Processes and reconciles invoices for department-level expenses, including tracking monthly spending on the department credit card. Also assists with processing travel-related expenses. - Scheduling and Coordination: Organizes and schedules department meetings, events, new hire onboarding sessions and training programs; assembling, distributing and archiving slides and related materials, ensuring maximum attendance and facilitating both in-office and virtual participation. - Resource Maintenance: Proactively maintains department email distribution lists, Microsoft Teams channels, intranet pages, and memberships, acting as a centralized point of contact for department personnel. - Event and Sponsorship Coordination: Supports the execution of various regional and charitable event sponsorships by liaising with outside organizations, managing benefits such as branding visibility and event attendance, coordinating budget approvals, and tracking participation and outcomes. - Association and Membership Management: Coordinates the department’s participation in various associations and membership groups. - Ticket Distribution and Event Support: Manages the distribution of sporting and other event tickets in Boston, New York and Washington DC and supports the rollout and implementation of a new ticketing software platform to expand coverage to additional markets. Facilitates logistics, catering orders, billing and reporting for client entertainment. - Branded Merchandise: Supports the launch of a new online store for branded merchandise; monitors orders, inventory and local allotments; coordinates budget reclassifications and invoicing; and tracks feedback to improve the store, elevate gifting efforts and strengthen brand loyalty. - Marketing Material Assembly: Assists with assembling marketing materials including practice descriptions and lawyer biographies in support of new business pursuits. - Reporting and Data Management: Helps maintain data related to tasks such as pitches and RFP submissions and assists with tracking and reporting on various Clients & Markets activities. Assists with compiling, maintaining, and distributing departmental reports and metrics related to sponsorships, events, branded merchandise utilization and other operational initiatives. - Special Projects: Assists with special projects as requested by the Clients & Markets leadership team. Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented (“can-do”) approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions. We need to keep each as - . Might be long but okay.
Required Skills: list from "Required Skills What You Will Bring To This Position". The text: "Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm.Ability to juggle multiple responsibilities and deadlines, excellent attention to detail, ability to take initiative and work independently with minimal supervision.Strong attention to detail, exceptional proofreading skills, sense of ownership, and commitment to quality.Strong time management skills to organize and prioritize workload, balance expectations, and meet deadlines.Advanced proficiency in Microsoft 365, including Word, PowerPoint, Excel and Outlook. Familiarity with Microsoft Teams or Copilot is a plus.Thrives in a collegial team environment with a flexible mindset, customer-service focus and willingness to collaborate. Ability to handle confidential and sensitive information with the appropriate discretion.Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation."
We need to split into bullet items. Could be each sentence separated by periods. Let's parse:
- Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm.
- Ability to juggle multiple responsibilities and deadlines, excellent attention to detail, ability to take initiative and work independently with minimal supervision.
- Strong attention to detail, exceptional proofreading skills, sense of ownership, and commitment to quality.
- Strong time management skills to organize and prioritize workload, balance expectations, and meet deadlines.
- Advanced proficiency in Microsoft 365, including Word, PowerPoint, Excel and Outlook. Familiarity with Microsoft Teams or Copilot is a plus.
- Thrives in a collegial team environment with a flexible mindset, customer-service focus and willingness to collaborate.
- Ability to handle confidential and sensitive information with the appropriate discretion.
- Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.
We could combine some but okay.
Required Experience: from "Required Experience Education Bachelor’s degree or equivalent experience preferred. Experience 5+ years’ administrative experience working in a professional environment and interfacing with senior-level colleagues is preferred.Experience in a legal or professional services organization is a plus.Prior experience working independently or with little supervision on some projects."
We can bullet:
- Education: Bachelor’s degree or equivalent experience preferred.
- Experience: 5+ years’ administrative experience working in a professional environment and interfacing with senior-level colleagues is preferred.
- Experience in a legal or professional services organization is a plus.
- Prior experience working independently or with little supervision on some projects.
Benefits: list: Medical, dental, and vision insurance; 401(k) with company match and profit-sharing options; Paid time off and holidays. Also maybe "A values driven firm that fosters collaboration and respect" but that's more culture; could be included as a benefit but it's not a tangible benefit. We'll stick to the listed benefits.
Pay: "$77,500 - $96,900 annually, with final compensation based on experience, qualifications and internal equity." We should keep the full sentence? The instruction: preserve ALL substantive information. So include that sentence.
Schedule: "This position is eligible for a Hybrid Schedule". Keep that.
We must not include "For additional information about our benefits, please click here" (that's a link instruction, maybe considered boilerplate? It's application instruction? It's a link to benefits; could be considered navigation? Probably remove as it's instruction to click. We'll drop.
Now produce HTML fragment.
Structure:
- for any list of duties/requirements/benefits, and