Department Assistant for Arts, Media & Social Sciences/Humanities

This position is an on-campus, full-time, 12-month appointment based in Champaign, Illinois, covered by the Professional Support Staff (PSS) Union.

Pay

Annual salary of $36,649.60.

Responsibilities

• Provide daily front desk coverage for the departmental office.
• Respond to phone, e-mail, and in-person inquiries.
• Host visitors to the department and assist students needing to meet with Chair(s) or faculty.
• Initiate, process, and maintain departmental records and reports as needed; assist in projects or record-keeping initiated in other areas of the College as needed and with training.
• Enter course assignments in Colleague per Department Chair’s instructions.
• Maintain faculty schedule and departmental absence reports; assist Chair with contacting/scheduling substitute instructors.
• Coordinate distribution and collection of course evaluations.
• Collect current syllabi from instructors.
• Collect and distribute incoming and outgoing mail.
• Provide clerical support to the Department Faculty Chairs; schedule meetings/appointments and prepare meeting agendas/minutes as needed.
• Reconcile P-card expenditures.
• Coordinate special departmental projects or events with assistance of division staff as needed.
• Troubleshoot problems with office or classroom equipment.
• Maintain positive relationships with other department administrative assistants and division staff to coordinate activities.
• Assist in departmental facility scheduling.
• Hire, train, and supervise student workers.
• Handle confidential information and records.
• Work independently and accurately prioritize tasks with minimal supervision.
• Other duties as assigned by Department Faculty Chairs and the Dean of Arts & Sciences.

Requirements

• High School diploma or GED equivalent.
• Excellent written, verbal, and interpersonal skills.
• Proficiency in software programs such as Microsoft Office, especially Excel, the Parkland information system, and new programs as technology changes.
• In compliance with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates must either not be a SURS annuitant or must be willing to suspend their SURS annuity upon employment (except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment).

Benefits

• Medical insurance with no monthly premiums.
• Dental insurance.
• Life insurance.
• Disability insurance.
• Retirement plans.
• Flexible spending accounts.
• Dependent care assistance.
• Employee Assistance Program (EAP).
• Generous paid time off for work/life balance.
• Tuition waiver.