Department Administrator - Radiation Physics

Key Functions

• Financial Administration
• Prepares, justifies and administers budgets for the Department of Radiation Physics including annual budget.
• Responsible for maintaining actual to budget reporting systems for all research activities.
• Works collaboratively with division leadership to establish best practices for capturing research efforts and expenditures.
• Responsible for all capital equipment/asset management reporting and control in the Department.
• Responsible for review, monitoring, submission and auditing of sponsored research funding within the division.
• Administrative Management
• Assists Chairman in developing, maintaining and communicating a strategic plan for the Department of Radiation Physics.
• Responsible for hiring, training, development and evaluation of the administration personnel.
• Works with the Department Chairman on faculty recruitment, promotion, and salary administration. Must work closely with the Office of Vice President for Academic Affairs in coordinating recruitment and maintaining the schedule for evaluations, tenure and promotion.
• Works with faculty on Classified and Education recruitment, promotion, visa issues, and salary administration.
• Responsible for research functions including fiscal management, compliance with federal, state and institutional regulations, budget development and maintenance, auditing/reconciliation and capital budget.
• Responsible for budget development and review for all research grants and contracts submitted by the Division.
• Responsible for the effective and orderly repair, maintenance, safety and operating condition of all research equipment.
• Designs and prepares financial and operational management reports for federal/private grant funds.
• Maintains and projects future funding opportunities for the department.
• Actively works with physics faculty and basic science faculty to pursue additional funding for research.
• Coordinates, develops, and maintains clinical and laboratory research including securing resources to satisfy needs.
• Performs responsibilities of Asset Management Property Officer for assigned department codes.
• Project Management
• Initiates and completes special projects and studies as directed by Division leadership and Chairman.
• Demonstrates professional interpersonal skills; establish and maintain professional relationships with all internal and external customers; work effectively with a variety of MDACC employees, including administrators, physicians, management and support staff.
• Responsible for developing and maintaining information systems for research and Department.
• In conjunction with the Chairman, completes space and resource planning for research within the Department.

Education

• Required: Bachelor's degree.
• PREFERRED: Master's degree.

Experience

• Required: Seven years of progressive and responsible healthcare / research or business management experience to include three years in a management role. With Master's degree, five years of progressive and responsible healthcare, research or business management experience to include three years in a management role. Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.
• PREFERRED: The ideal candidate will demonstrate strong administrative leadership with proven success in people management and the ability to quickly learn, navigate, and optimize complex operational workflows. This includes oversight of onboarding, space management, and other core administrative functions that support a highly technical and evolving academic environment. Experience in a radiation physics or similarly technology-intensive setting is not required, but would be considered a strong asset.