Department Administrator (Aтырау 29/10/2020)

Responsibilities

• Provide quality and proactive administrative support to the Strategy & Business Directorate (SBD), with priorities coordinated by the SBD Director.
• Prepare weekly and monthly SBD highlights.
• Facilitate and schedule SBD events and meetings, including Town Halls, Workshops, and Lunch and Learn sessions.
• Assist in the preparation of materials, documents, and handouts for SBD meetings.
• Manage SBD incoming and outgoing correspondence as per approved procedures.
• Maintain an archive (electronic and hard copy) of important documents and email correspondences for SBD.
• Provide administrative support for meetings with contracting companies.
• Provide and control access for contracting companies to company databases (Petrolink, VIC, VGP).
• Maintain and follow the SBD Whereabouts (leave schedule, training, etc.).
• Arrange and assure travel, accommodation, transport, timesheet compilation, and visa support for SBD N1-N2 level staff.
• Provide onboarding assistance and support for newcomers (new user accounts, hardware, telephones, etc.).
• Organize visitors’ reception.
• Support the SAP blueprint review role for SBD contracts (purchase orders, call-off orders, cost control).
• Act as the single point/first-pass contact for SBD invoices and expenses.
• Compile monthly VOWD data.
• Act as the office supplies/stationery focal point, assist in office space allocation, relocation, and moving office equipment.

Requirements

• Professional or academic qualification in accounting, logistics, or economics, or demonstrable equivalent professional experience of not less than 3 years.

Skills

• Ability to work within a multicultural environment.
• High-end ICT knowledge and awareness of relevant current, emerging, and next-generation technologies.
• Good commercial awareness skills.
• Strong awareness of cultural issues.
• HSSE commitment, including safe systems of work, personal safety, and ergonomics within an office environment.
• Good interpersonal and business communication skills.
• Good organizational and prioritization skills.
• Good written and verbal communication skills.
• Able to communicate in English and Kazakh/Russian in a business environment.

Schedule

5/2 work schedule (5 days on, 2 days off).

Location

Atyrau