Department Administrative Coordinator

About the role

The Department of Administrative Services is responsible for the divisions of Finance, Human Resources, and Information Technology. The Administrative Services Department’s Administrative Coordinator is responsible for providing support to the Director of Administrative Services, Finance division, Human Resources division, and Information Technology division. Key duties include managing Human Resources records and data, processing verifications of employment, assisting with new-hire onboarding, coordinating department payroll, and delivering general administrative support. The position also serves as the primary point of contact for the department by overseeing the front counter and phone operations.

Responsibilities

• Manage Human Resources records and data
• Process verifications of employment
• Aid in new-hire onboarding
• Cook up department payroll
• Deliver general administrative support
• Serve as the primary point of contact for the department

Requirements

• Dynamic, customer service-oriented professional
• Strong interpersonal and communication skills
• Exceptional attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Commitment to providing high-quality customer service
• Strong organizational skills
• Self-motivation
• Initiative
• Collaborative within a team-focused department

Qualifications

• At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado, from which the incumbent has acquired the knowledge, skills and abilities listed below.
• Completion of college-level coursework in business office technology, business administration, or a related field.

Skills

• Office administration
• Human Resources
• Finance

Benefits

A rich benefits package contributes to the total compensation value. Benefits include a monthly cafeteria allotment of $2,168, voluntary retirement savings/deferred compensation, tuition reimbursement, group term life, short-term and long-term disability coverage, an employee assistance program, and more.

Pay

The Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013, is Members is 3% at 60. The current employee contribution rate is 9.5%. The Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013, is 2% at 62. The current employee contribution rate is 7.50%. As part of ensuring our employees maintain a work/life balance, employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases. The City provides Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee. The City provides short- and long-term disability insurance equal to 66 2/3% of income. Employees that earn over the maximum benefit of $5,000/month available under the long-term disability plan, have the option to purchase enhanced long-term disability insurance. The City provides up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit. Longevity Pay; bonus at 10 years and every 5 years after. Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates. Access to community pool and gym. Valuable experience, training opportunities, and engaged leadership in a supportive community environment.

Schedule

Not specified