Dental Clinic Administrative Assistant - Office & Administrative Specialist Intermediate / Full-Time, Day Shift

Working Title: Dental Clinic Administrative Assistant Job Class: Office and Administrative Specialist, Intermediate Agency: Minnesota Department of Veterans Affairs Job ID: 96714Location: MinneapolisTelework Eligible: NoFull/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 09/03/2026Closing Date: 09/09/2026Hiring Agency/Seniority Unit: Veterans Affairs Dept / Veterans Affairs-AFSCMEDivision/Unit: Department of Veterans Affairs / Oral Healthcare StaffWork Shift/Work Hours: Day Shift / 7:30 am - 4:00 pmDays of Work: Monday - FridayTravel Required: Yes - Up to 15% of the time. The travel schedule will be up to 80 hours in a quarter and will include overnight stays over several days depending on clinical needs. The incumbent needs to travel to the Minnesota Veterans Homes in Preston, Luverne, Montevideo, Bemidji, Silver Bay, Fergus Falls and Hastings.Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: Minnesota Veterans Home - MinneapolisFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position is responsible for the administrative responsibilities of the Minnesota Veterans Home oral health program and supports the operations of the dental clinic by providing administrative support to the dentist and/or dental hygienist. This position follows infection control policies and procedures to maintain a safe environment for staff and patients; completes the billing and maintaining of patient records with appropriate/required documentation and imaging necessary to ensure continuity and state board compliance; and serves as the clinics technical support expert for specialized computer system in order to have uninterrupted services for patients and clinics. This position requires independent travel to the Minnesota Veterans Homes locations throughout the state of Minnesota. Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position. Minimum Qualifications Ability to: Perform administrative support work such as ordering supplies, processing invoices, tracking expenses, facilitating mailings and researching information online.Customer service skills sufficient to assist veterans/customers in person, by phone, and in writing/by email with tact and diplomacy, meeting quality standards.Word processing sufficient to use software such as Microsoft Word to create, format, edit, print and save a variety of documents including tables, charts and graphs, to type and format letters and memos, and create reports by combining and presenting data from multiple sources in an organized format.Spreadsheet skills sufficient to use software such as Microsoft Excel to enter, compile, store and retrieve data.Communication skills sufficient to use business grammar, spelling, and punctuation to edit reports, letters, and other documents, and to communicate effectively.Ability to transport equipment and supplies to various MN Veterans Home locations with or without reasonable accommodations. Preferred Qualifications Experience working within a medical/dental clinic office.Experience working with a geriatric resident population, with understanding of cognitive and physical needs.Knowledge of the principles and practices of office management specifically relating to medical supplies, business operations, and tracking of necessary policies, procedures and protocols.Electronic Medical Records technology skills sufficient to understand data privacy relating to resident health information.Advanced skills in troubleshooting and working within various electronic medical record systems such as Point ClickCare and FUSE (dental software). Additional Requirements A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).Finalists may be required to pass a driver's license check. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Lacey Konkel at lacey.konkel@state.mn.us or 952-378-5519. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacey Konkel at lacey.konkel@state.mn.us. Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Lacey Konkel at lacey.konkel@state.mn.us no later than the job posting closing date. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional developmentFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.