Dean of Operations at KIPP Denver Collegiate

About the role

The Dean of Operations manages the execution of all school-based operational systems. The Dean of Operations coordinates with staff, vendors, and regional team members to ensure execution of clear operational systems focused on fulfilling the needs of students, families, staff and school community stakeholders. This is a full-time administrative exempt position reporting to the Assistant Principal of Operations (APO).

About KIPP

KIPP is a national network of tuition-free, public charter schools open to all students. There are 255 college-preparatory KIPP schools in 20 states and the District of Columbia, serving more than 100,000 students. Nationally, KIPP students are graduating four-year colleges at three times the national average for low-income students.

Role Responsibilities

• Believe deeply in the mission, values, and RIDE commitments of KIPP Colorado Schools and that all children can and will learn
• Assume personal responsibility for student achievement
• Read, internalize, and adhere to the KIPP Colorado Policies and Procedures manual and guidelines
• Provide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)
• Take ownership for the development of your craft and engage actively in coaching sessions (meet 1-2 times every 1 or 2 weeks (depending on need and role) with a manager, receive coaching, implement all provided feedback, engage in active practice, etc.)
• Commit to being prepared. Such as: internalizing and preparing for lessons, preparing for O3s/coaching, preparing for meetings, coaching, PD, reading and internalizing written communication, etc.
• Maintain strong attendance each day and be on time to all responsibilities
• Collaborate with colleagues and seek feedback in the spirit of continuous improvement
• Reflect on professional practices to meet individual professional development goals
• Actively participate in professional development, grade level, and department meetings
• Actively engage and implement in all school-wide and Org wide professional development
• Serve as a positive, contributing member of a grade team or functional team, collaborating with colleagues to tackle common challenges and implement org and grade-wide initiatives
• Share candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students
• Assist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirements
• Assist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, hallway duty, school support duties, etc.)

Day to Day Operations

• Ensure that all daily operational systems are effective for teaching and learning. This includes and is not limited to the following:
• Facilities & Shared Spaces
• Supplies & Materials
• Copiers & Printers
• Guest Teachers & Classroom Coverage

Project Management

• Create and drive project management for key operational events and projects
• Work with the Assistant Principal of Operations to ensure deadlines for all events and projects are met
• Monitor and manage progress toward deadlines for key projects

Student Safety and Compliance

• Work with the Assistant Principal of Operations to ensure compliance on all safety systems and emergency operations plans
• Complete medical delegation and CPR/First Aid Training
• Support with nursing and medical delegation as needed
• Ensure accurate documentation for 100% of health needs and medications with the DPS provided nurse
• Work with the Assistant Principal of Operations to ensure front office systems maintain student safety and compliance with all federal and state laws at all times

Finance and Purchasing

• Create, maintain and drive the campus purchasing system in alignment with KIPP Colorado Fiscal policies
• Align with Assistant Principal of Operations to meet all required purchasing approvals
• Complete weekly credit card receipt uploads and ensure that 100% of credit card purchases are approved and recorded
• Complete weekly invoice uploads and approvals from Principals
• Complete regular bank deposit process and reconciliation
• Manage inventory system and process for all supplies, curriculum, furniture and uniforms

Communication

• Work with the Assistant Principal of Operations to ensure campus communication systems are functional and efficient
• Own and drive family communication which may include weekly newsletter, flyers, Social Media posts and other updates as determined by the campus
• Ensures campus calendars are accurate, updated and available to staff and families
• Communicate effectively and appropriately with all KIPP Colorado families, students and staff

Enrollment and Attendance Support

• Support goal of 100% enrollment by the first day of school and through October
• Plan and execute Recruitment events as directed by the Assistant Principal of Operations
• Plan and execute annual registration events to ensure 100% of students are registered by day one of school
• Manage and track attendance data from Infinite Campus and provide Tier 1 support and intervention with attendance
• Implement attendance systems to reach the goal of 92% average daily attendance for the campus

Student Data and Technology

• Understand and manage Infinite Campus systems for scheduling, enrollment and attendance
• Work in collaboration with the Assistant Principal of Operations team to ensure 100% of students are accurately rostered and schedules in Infinite Campus
• Ensure that annual deadlines for scheduling and student information systems are met
• Support KIPP Colorado Tech team systems for student devices
• Develop and manage device damage systems for student technology
• Serve as Tier 1 support for technology needs for staff and students

Assessment Operations

• Drives project planning of the assessment from start to finish (materials, schedule, space, facilitators, testing conditions, training) for seamless, accurate administration of assessments
• Coordinate and deliver professional development training for school staff and other stakeholders on testing, handling of testing materials, progress monitoring, reporting, and testing platforms assessment
• Administer the various mandatory local and state assessments including but not limited to CMAS, P/SAT, ACCESS, TS Gold, DIBELS, iReady, ANET, Advanced Placement (AP) testing, BESS Screener, internal surveys and any other district or state assessment as assigned
• Collaborates with Dean of Student Services to ensure all assessment accommodations are implemented appropriately

Additional Responsibilities

• Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning
• Partner with the Special Education Team to ensure proper implementation of 504s, BIPs, IEPs, safety plans, accommodations, modification, and language support for students
• Enforce positive behavior systems and monitor behavior data
• Attend designated school functions outside of school hours (Back to School Night, Report Card Conferences, Community Events, etc.)
• Perform necessary support duties including (but not limited to) bus, lunch, and dismissal duties, chaperone field trips, participate in parent meetings, conferences, and periodic evening events
• Develop strong relationships with the families of students through home visits, participation in school events and phone calls home
• Communicate regularly with families about academic progress and behavior
• Participate in daily duties (i.e. breakfast, lunch, dismissal) to support school operations
• Maintain accurate records and student data tracking systems
• Aid with both student and staff recruitment