DC Personnel Clerk

About Us

Join us at WinCo Foods, where we're more than just a grocery retailer—we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our customers and employee owners better by offering the lowest possible prices to feed their families. WinCo is the second largest Employee-Owned company in the United States, with more than 500 millionaire employee-owners in our Employee Stock Ownership Plan (ESOP). Our benefits, including top-tier medical plans and tuition support, set us apart. In this role, you'll be instrumental in making a real impact in the communities we serve.

Responsibilities

• Process weekly payroll for hourly warehouse employees, including verification of sick pay, vacations, and holiday pay.
• Correct clocking deviations daily and coordinate the collection of transfer sheets.
• Receive and respond to inquiries from the Payroll and Benefits Departments in a timely manner.
• Provide information to employees regarding processes to request Personal, Federal, and State Leaves.
• Submit paperwork (FMLA/Protected Leave) to the appropriate protected leave clerk.
• Provide administrative support for processing worker’s compensation claims, including system input, updating, and record keeping.
• Refer issues to management.
• Input and maintain records of employee documentation, including discipline and attendance as directed.
• Ensure timely processing of documentation, calculation of final hours worked, and final check requests.
• Process employee requests for employment and payroll information, vacation eligibility/hours, or any other personnel-related information.
• Create and maintain an identification access card system for active employees and authorized outside contractors.
• Maintain employee personnel files and ensure retention requirements are met.
• Maintain daily/weekly/monthly warehouse reports and spreadsheets related to productivity, labor, and inventory accurately and in a timely manner.
• Distribute reports to warehouse management.
• Assist with the online application process for assigned location positions (e.g., post open positions, review applications, forward applications to hiring manager, conduct phone screens, schedule meetings, and track applicant status).
• Daily accountability of ATM utilized by third-party; balance funds, replenish as needed, and send completed reports to sales audit.
• Process and maintain vacation eligibility calendar for employees, including coordination of annual sign-ups, processing of new requests, and cancellations.
• Communicate concerns to management.
• Provide administrative clerical support for all departments, such as facility maintenance and IT.
• Process work boot reimbursements and maintain records.

Requirements

• Applying working knowledge of workers compensation and employment law to workplace situations.
• Demonstrating strong analytical and problem-solving skills with attention to detail to effectively monitor progress and complete assignments.
• Demonstrating initiative, self-direction, and excellent time management skills.
• Prioritizing and performing a variety of simultaneous tasks (multi-tasking).
• Working in a team-oriented, collaborative environment and developing strong rapport with others.
• Utilizing strong proficiency with numerical data and calculations.
• Communicating (hearing and speech) with individuals and performing interpersonal and customer relation skills in an alert and responsive manner.
• Fielding and prioritizing different tasks, phone calls, and projects.
• Applying knowledge of general office practices and procedures and excellent organizational skills.
• Demonstrating working knowledge of Microsoft Office (Excel, Word, Outlook, etc.) software.
• Ability to accept direction from multiple sources and effectively manage time to ensure deadlines are met.
• Understanding and accurately applying collective bargaining agreements and union contracts.
• Proficient at basic math functions.
• Maintaining a high degree of confidentiality with sensitive information.
• Establishing and maintaining good rapport with co-workers, supervisors, vendors, customers, and others.
• Developing and maintaining cooperative working relationships with fellow employees and outside contacts.
• Professionally addressing difficult, sometimes angry individuals.
• Performing tasks requiring manual dexterity (e.g., processing paperwork, filing, stapling, collating, operating a keyboard at 40 wpm, 10-key by touch, operating a computer printer, faxing, etc.).
• Performing all tasks with integrity and dependability.
• Visually reading reports, computer screens, etc.
• Frequent sitting with intermittent walking and standing.
• Willingness to work weekends and evenings when needed.
• Must be at least 18 years old.

Preferred Qualifications

• Two (2) years in a position with responsibility for personnel-related activities (or other applicable field).

Machines and Equipment Operated

• Office machines (computer terminal, copier/scanner, 10-key, fax machine, telephone, etc.)

Benefits

• Top-tier medical plans
• Tuition support
• Employee Stock Ownership Plan (ESOP) with over 500 millionaire employee-owners