Day Warehouse - Administrative Assistant

Responsibilities

• Provide clerical and administrative support including preparing correspondence, invoices, receipts, policies, and reports.
• Maintain records, conduct limited research, and operate office equipment.
• Open, route, and prepare mail; answer phones; and handle messages professionally.
• Perform photocopying, scanning, and filing duties.
• Analyze and interpret numerical data, performing basic math functions.
• Communicate effectively with customers, vendors, and internal staff.
• Confirm chain store orders are submitted and contact customers if orders need to be placed.
• Order supplies, tags, and equipment for sales team and store locations.
• Handle FedEx shipping to customers and sales representatives.
• Process will-call orders.
• Run daily morning large-quantity reports to confirm correct quantities are ordered.
• Answer, forward, or take messages on office phones.
• Support departmental tasks assigned to ensure smooth operations.

Requirements

• Strong teamwork and collaboration skills.
• Attention to accuracy and timeliness.
• Excellent customer service, both internal and external.
• Dependability and reliability in meeting commitments and deadlines.
• Comfort with technology and office software, with the ability to adapt quickly to new systems and tools.
• Strong proficiency in Microsoft Office Suite and confidence in using office equipment to support daily operations.
• Multi-tasking Skills
• Ability to work independently