Database Specialist/Administrative Assistant

About the role

The Sisters of Mercy of the Americas are a mission-driven organization committed to responding with compassion, vision, and mercy to the needs of people who are poor, sick, and uneducated. We are seeking a Database Specialist / Administrative Assistant to support our Mission Advancement Office.

Responsibilities

• Create and maintain accurate donor records and ensure data integrity within the donor database.
• Process and record gifts using Blackbaud Raiser's Edge software.
• Validate and post gift batches and prepare transmittal reports.
• Generate donor acknowledgements with a high degree of accuracy and timeliness.
• Research and compile donor information as needed.
• Design database queries and reports to support fundraising efforts and donor engagement.
• Perform routine database maintenance and updates.
• Maintain confidentiality of donor information at all times.
• Serve as a primary point of contact for the Advancement Office.
• Greet visitors and respond to inquiries via phone, email, and in person.
• Manage incoming mail, calendars, and office correspondence.
• Cook up and coordinate meetings and prepare meeting minutes.
• Afford office technology needs and maintain departmental documentation.
• Create donor mailing lists and segmented reports.
• Ensure mailing processes comply with postal regulations.
• Cook up and distribute fundraising appeals and donor communications.

Qualifications

• Minimum of 2 years of administrative assistant experience or an equivalent combination of education and experience.
• Proficiency with donor management software, Microsoft Office 365, and mail merge functions.
• Strong organizational skills with the ability to prioritize multiple projects and meet deadlines.
• Excellent grammar, spelling, proofreading, and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently and maintain confidentiality.

Preferred Experience

• Experience with Blackbaud Raiser's Edge and/or Financial Edge.
• Experience in fundraising, donor stewardship, advancement, or nonprofit administration.
• Prior experience working in a religious organization or nonprofit environment.
• Appreciation for and commitment to the mission and values of the Sisters of Mercy.