Data Management Specialist, Substitute Office

Qualifications

• High school diploma or GED equivalent
• Associate degree preferred
• 1-2 years of experience in HR, payroll, accounting, or banking environment, preferably within a public education setting
• 1–2 years of experience in HR background screening, or fingerprint/identification processing
• Proficient with Texas DPS, applicant tracking systems (ATS), and all HR database management systems
• Minimum 1 year’s experience with HR Information System (HRIS) and/or a finance system preferred; eFinance Plus Financial software experience a plus
• Working knowledge of HR transactions and employment processes
• Strong attention to detail and accuracy in data entry
• Proficiency in Microsoft Office Suite (Word, Excel, databases), Google Docs, and Adobe Pro DC
• Strong organizational and time management skills, with the ability to meet deadlines in a high-volume environment
• Able to maintain strict confidentiality of sensitive employee information
• Able to perform a variety of tasks and change assignments on short notice, with little to no direction

Requirements

Probationary/Annual Contract: 244 days
Salary $41,890 (CP-7)
Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Serves as the subject matter expert related to HR data transactions for 3,000+ temporary workers and substitutes.
• Process all position and pay changes for the district’s temporary workers and substitutes; new hires, transfers, reclassifications, position changes, pay rate changes, terminations, and retirements in the HR/Payroll systems accurately and on time.
• Collaborate with cross-functional teams to verify that all data entries are timely and accurate for personnel changes before finalizing changes.
• Verify all data entries for accuracy against supporting documentation prior to finalizing changes.
• Cookorate with the Payroll department to ensure personnel paperwork is completed and submitted promptly, and discrepancies are resolved.
• Cookorate and oversee communication related to the temporary hiring process.
• Serve as the designated point of contact for hiring managers, candidates, and internal staff.
• Reviews and verifies Teacher Retirement System (TRS) status, for eligible substitute and temporary workers.
• Create and maintain accurate employee records and personnel files, ensuring all required documentation is present and current.
• Applies established policies, procedures, and guidelines to accurately process all data and all information relevant to payroll processing for employee position changes while maintaining confidentiality.
• Oversee the background and fingerprinting process for all substitutes and temporary workers in accordance with DPS, TEA, and district policies.
• Manage I-9 verification for substitutes and temporary workers, also serving as a point of reference for HR staff on I-9 issues.
• Involves in the end-to-end hiring process, from screening to onboarding for substitutes, ensuring compliance with district policies and a smooth experience for candidates and departments.
• Manage the onboarding process for substitutes and temporary workers, including new hire onboarding forms and substitute orientation for completion.
• Receive and initiate the work?ow process for new hire recommendations for substitutes and temporary workers.
• Prepare and run reports as needed.
• Performs other duties as assigned.

Terms Of Employment

Perform other duties as assigned by the director/assistant director of the Substitute Office.

Working Conditions

• Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding, and use of a mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent district-wide travel

Mental Demands

Work with frequent interruptions; maintain emotional control under stress Deadline To Apply Until Filled.

Application Information

Human Resources
Phone: 281-897-4097
Email: suboffice@cfisd.net

Applications will be reviewed. Not all applicants will be interviewed. Hiring managers may choose to email you regarding this application. Please monitor your email regularly for any communication.