Data Entry Clerk

Description The Data Entry Clerk for the Personal Injury (PI) Team is responsible for accurately and efficiently entering new patient intake information into the clinic’s electronic medical record (EMR) and case management systems. This role plays a critical part in ensuring that patient, attorney, and insurance data is complete, compliant, and available to support timely patient care, billing, and legal documentation. This position requires strong attention to detail, discretion, and the ability to work in a fast-paced healthcare and legal coordination environment. Key Responsibilities Patient Intake & Data Entry Enter new Personal Injury patient intake forms into the EMR and PI tracking systemsAccurately input patient demographics, accident details, employer information, and insurance dataEnter attorney, case, and lien information as providedVerify all data for completeness and accuracy before finalizing records Document Management Upload, label, and organize intake documents, accident reports, and legal formsEnsure all required PI documentation is received and recordedMaintain standardized naming conventions and filing practices Quality Control Review data for missing, inconsistent, or incorrect informationFlag discrepancies and follow up with intake staff, attorneys, or patients when neededMaintain HIPAA compliance and protect sensitive patient and legal information Team Support Coordinate with front desk, PI coordinators, and billing teams to ensure smooth case flowTrack intake volumes and report backlogs or errorsAssist with audits, reporting, and case reviews when requested Requirements Required High school diploma or GED1+ year of data entry, medical records, or healthcare administrative experienceStrong typing and data accuracy skillsBasic knowledge of medical terminologyComfortable working in EMR systems and document management platformsHigh level of attention to detail and confidentiality Preferred Data entry speed of 40- 60 words per minuteExperience in a pain management, PI, or legal-medical environmentKnowledge of personal injury workflows and documentationExperience with medical billing or case management systems Skills & Competencies Organization and document controlAbility to follow standardized workflowsStrong written and verbal communicationHIPAA and confidentiality awarenessAbility to manage high-volume, repetitive tasks