Data Entry & QMS Data Migration Specialist (Structured Data & System Implementation)

Key Responsibilities

• Data Entry & Structuring
• Standardize and organize data fields, naming conventions, and formats for consistency
• Label, categorize, and structure records to ensure easy retrieval and system usability
• Data Cleaning & Organization
• Identify and correct inconsistencies, duplicates, and incomplete records
• Consolidate and normalize data from multiple sources into a unified structure
• Ensure data aligns with defined templates, formats, and QA standards
• Data Mapping & Migration
• Map data fields between legacy systems and the new QMS platform
• Support data transformation and migration workflows, ensuring accurate field alignment
• Validate migrated data and troubleshoot discrepancies
• Quality Control & Validation
• Perform detailed quality checks to ensure accuracy, completeness, and consistency
• Reconcile migrated data against source records
• Support User Acceptance Testing (UAT) to verify system functionality and data integrity
• Documentation & Process Support
• Document data structures, mapping logic, and migration processes
• Track issues, resolutions, and updates for audit readiness
• Support QA and project teams in maintaining compliant, audit-ready documentation
• Cross-Functional Collaboration
• Work closely with QA, IT, and project stakeholders
• Provide input on improving data structure, workflows, and system usability
• Support overall QMS implementation efforts

Qualifications

• High school diploma or equivalent
• Proven experience in data entry, data organization, or data migration
• Strong proficiency in Microsoft Excel (sorting, filtering, formatting, basic formulas)
• Exceptional attention to detail and accuracy
• Strong organizational and problem-solving skills
• Ability to work with large volumes of structured and unstructured data

Preferred Experience

• Experience with QMS systems, document control systems, or regulated environments (biotech, pharma, healthcare)
• Familiarity with data mapping, system implementation, or migration projects
• Basic knowledge of databases, SQL, or ETL concepts
• Experience supporting QA or compliance-driven teams