Data Coordinator II

Overview

We are currently searching for a skilled professional to join a well-known client’s team as a Data Coordinator II in Santa Clara, CA.

Responsibilities

• Administer calibration program activities, including issuing recall reports for precision measurement and test equipment
• Initiate and track quality investigation records for out-of-tolerance instruments
• Cook up and track service scheduling between external vendors and internal stakeholders for onsite calibration and maintenance activities
• Maintain and update electronic and physical calibration records for laboratory instruments and equipment
• Review and process calibration, commissioning, and validation documentation for accuracy and compliance
• Perform data entry and management within asset management systems (e.g., Blue Mountain RAM, SAP, ASPIRE)
• Generate routine calibration and maintenance status reports and dashboards
• Induct and track assets across multiple asset management platforms
• Manage shipping, receiving, and tracking of laboratory instruments sent to external vendors for calibration
• Track purchase orders, costs, and related metrics associated with calibration and maintenance activities
• Escort external vendors within controlled laboratory environments as required
• Support internal and external audits by providing accurate documentation and records
• Contribute to projects involving data analysis, KPI tracking, dashboard creation, and reporting
• Perform additional administrative and operational tasks as assigned

Experience

• Minimum of 5+ years of experience in biopharmaceutical, biotechnology, or medical device industry required
• Experience with asset management systems (e.g., Blue Mountain RAM, SAP, or similar) highly preferred
• Experience supporting calibration, qualification, or laboratory instrumentation processes preferred
• Experience with data tracking, reporting, and KPI development preferred

Education

• Minimum of an Associate’s or Bachelor’s Degree in a scientific, technical, or related field required