Data Coordinator

About the role

Department: Supply Chain

Location: Clackamas, Oregon (Corporate)

Headquartered in the Pacific Northwest, Wyld produces cannabis edibles and beverages using real fruit and natural flavors. The company operates across multiple U.S. states and Canada with continued expansion planned. This role supports the full lifecycle of data management—from creation and entry to validation, maintenance, and release—ensuring information is accurate, complete, and aligned across all business systems. Working cross-functionally with teams including Product Development, Marketing, Supply Chain, Operations, Manufacturing, and Finance, the Data Coordinator plays a critical role in supporting operational efficiency, product launches, inventory accuracy, and reporting integrity.

Responsibilities

• Enter, maintain, and update organizational data across multiple internal systems and platforms
• Manage critical business data including Items and Bills of Materials (BOMs), SKU information, packaging specifications, product data, customer and vendor pricing, inventory-related information, and operational records
• Ensure all data is accurate, complete, standardized, and aligned across systems before releasing updates or changes, including reviewing and validating data
• Partner with Marketing, Supply Chain, Operations, Manufacturing, Finance, and other departments to collect, verify, and maintain accurate business data
• Coordinate timelines and approvals related to new product setups, product changes, launches, and operational updates
• Collaborate with stakeholders to review and validate data submissions for accuracy, consistency, and compliance with company standards
• Perform routine audits and quality checks to ensure data integrity across systems
• Investigate and resolve inconsistencies, duplicate records, and system discrepancies
• Maintain version control and documentation related to data changes and approvals
• Support the development and continuous improvement of data management processes and workflows
• Create and maintain documentation, procedures, and standards related to data entry and system management
• Identify opportunities to improve efficiency, reduce errors, and enhance cross-functional data visibility
• Generate reports and provide data support for operational, inventory, and product-related initiatives
• Assist teams with data requests, system troubleshooting, and administrative support related to business systems
• Support special projects, product launches, and process implementation efforts as needed

Qualifications

• 2+ years of experience in data coordination, data entry, operations support, supply chain, or related administrative roles
• Experience working across multiple systems, databases, or ERP platforms required
• Experience with Bills of Materials (BOMs), inventory systems, or product lifecycle management preferred
• Proficiency in Microsoft Excel and other business systems/software platforms
• Strong attention to detail and commitment to data accuracy and confidentiality
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong organizational, analytical, and problem-solving skills
• Strong communication and cross-functional collaboration skills
• Computer skills: Microsoft suite (core applications), Google, Slack, experience in Jira and/or other management platforms and software preferred
• Language skills: Must be able to effectively communicate in English, both verbally and written
• Math skills: Possess basic mathematical skills (addition, subtraction, multiplication, division)
• Occasional travel required between buildings and sites
• Must be 21 years of age or older (state regulation)
• ServSafe or Food Handler's Card preferred
• Must submit to a background check
• Must obtain all applicable state-required permits, licenses, and certifications

Benefits

• Competitive salary: $70,000–$80,000 per year
• 11 paid holidays
• 120 hours vacation time
• 16 hours of VTO (Volunteer Time Off)
• Fully paid health, dental, and vision insurance

Pay

$70,000–$80,000 per year