Data Archivist - Pittsburgh, PA

This position is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers.

About the role

The Division of Laboratory Animal Resources (DLAR) Research Data Coordinator II will serve as an archivist for a Good Laboratory Practice (GLP) compliant test facility. The candidate will receive, index, store, retrieve, and disposition archived study records in accordance with procedures, ensuring data integrity throughout the data lifecycle and supporting an audit-ready records program. Working knowledge of GLP principles, experience in a preclinical laboratory environment, and/or experience with audit readiness projects are preferred.

Candidates with data management, quality assurance, compliance, veterinary technical, and/or research laboratory experience are encouraged to apply. The selected candidate will participate in structured, ongoing training to develop the skills necessary to independently perform related responsibilities.

Responsibilities

• Read, understand, and follow DLAR, institutional, and regulatory guidance documents (SOPs, policies).
• Know and adhere to GLP requirements.
• Coordinate and maintain data in accordance with governing principles (ALCOA+), including data accuracy, consistency, traceability, and integrity.
• Prepare accurate data reports following prescribed formats.
• Utilize electronic systems (e.g., Ideagen IQM®, Excel, databases) and maintain highly organized paper files, as dictated by study requirements.
• Input, update, and maintain accurate research data in electronic databases, systems, and archives.
• Compile information, review data, and correct incompatibilities.
• Maintain files, prepare reports, and comply with all policies and procedures.
• Coordinate the collection, review, retrieval, and maintenance of study documentation from investigators, study personnel, quality assurance staff, and other stakeholders as required by study plans and regulatory standards.
• Prepare, organize, format, and maintain research datasets in accordance with established procedures and industry standards.
• Communicate effectively, verbally and in writing, in English, with internal and external stakeholders.
• Follow written and verbal instructions.
• Work directly with animals, bedding, biological and/or chemical agents.
• Wear facility-specific personal protective equipment (PPE) required by job duties based on risk assessment from EH&S.
• Successfully enroll in the University of Pittsburgh Animal Exposure Surveillance Program (AESP) and other medical surveillance/immunization programs as dictated by current research activities.
• Receive vaccinations and health assessments, including TB testing, as dictated by DLAR and/or EH&S policies and practices.

Requirements

• High School Diploma/GED required; combination of education and relevant experience will be considered in lieu of education and/or experience.
• Minimum of 1 year of relevant experience.
• Proficiency with Microsoft Office applications.
• Ability to learn specialized software systems.
• Aptitude to manage multiple priorities while maintaining accuracy and compliance.
• Exceptional attention to detail and organizational skills.
• Must pass mandatory criminal and social background checks.
• Must successfully enroll in medical surveillance programs as dictated by current research activities.

Physical Effort

• Stand and sit for extended periods throughout the workday.
• Perform repetitive motion tasks that involve pushing, pulling, reaching, and/or bending.
• Negotiate and navigate around animals and equipment.

Schedule

Monday–Friday, 7 AM–4 PM, with some weekends and holidays.

Pay

$23.83–$26.00/hour.