Data and Inventory Specialist TEMP

About the role

The Data and Inventory Specialist role is responsible for managing the end-to-end process of invoice receiving, ensuring timely reconciliation, accurate recordkeeping, and coordination with vendors to resolve discrepancies and request credits. The position also supports data integrity across systems by maintaining accurate product, vendor, and recipe information, enabling reliable inventory mapping and operational reporting.

Responsibilities

• Review and process invoices daily, matching them to corresponding purchase orders and verifying quantities, pricing, and vendor details.
• Ensure invoices are processed in a timely manner and in accordance with company policies and procedures.
• Initiate and follow through with vendor credit requests and discrepancies.
• Maintain organized and up-to-date invoice records.
• Collaborate with operations and other cross-functional teams to streamline invoice processing workflows.
• Generate reports on invoice metrics and KPI’s to help identify areas of opportunity to reduce costs.
• Identify and reconcile product cost discrepancies or fluctuations.
• Enter, update, and maintain product and vendor information across inventory management and POS systems.
• Verify accuracy of product information such as product descriptions, barcodes, pack sizes, and pricing.
• Enter and update recipes for food and beverages, including yield conversions, sub recipes, batch recipes, and menu items.
• Support data cleanup, organization, and migration projects.

Requirements

Experience in invoice processing, cost controlling, or related field.

Skilled in managing large data sets.

Excellent attention to detail and accuracy.

Proven ability to work independently, prioritize multiple tasks, and consistently meet deadlines.

Proficient in Microsoft Excel.

Great communication skills and ability to work with cross-functional teams.

Experience with Craftable and/or Toast POS a plus.

Basic understanding of Food and Beverage operations preferred.

Qualifications

High school diploma or equivalent.

Experience in a similar role preferred.

Skills

Strong organizational skills.

A high attention to detail.

Familiarity with food and beverage operations.

Benefits

Taking care of our people is at the heart of everything we do and we’re committed to supporting our team with benefits that promote well-being, balance, and growth.

• Medical, dental & vision coverage
• 401(k) with company match contributions
• Life insurance coverage
• Generous paid time off policy
• Free family meal
• A robust employee referral bonus program

Pay

Compensation range: $23- $25 per hour

Schedule

This is a temporary position, expected to last through the end of the year, depending on business needs.