Data Analyst II / Scanner/Indexer

About the role

This opportunity supports document processing, scanning, indexing, routing and quality control within a land services environment. The role focuses on enterprise content management activity, digital document handling and accurate records processing, with responsibility for supporting high-volume workflows and maintaining strong document integrity.

Responsibilities

• Process incoming documents, prepare physical records for scanning, scan documents and route them electronically.
• Perform detailed indexing and quality assurance for digital scans and electronic records.
• Use Microsoft Office applications such as Word, Excel and Outlook.
• Prioritize multiple requests and tasks while keeping organized.
• Maintain confidentiality and communicate effectively with relevant stakeholders.
• Show understanding of business principles, industry practices and system standards.
• Search internal and external database systems to identify legacy data or records not yet uploaded to an enterprise content management system.
• Apply knowledge to resolve issues of moderate scope and complexity and support process improvement.

Requirements

• High School diploma or equivalent certification.
• Previous experience in clerical or general office support.
• Experience preparing, processing, digitizing, routing, tracking or archiving physical and digital documents.
• Experience working with detailed, precise administrative tasks in a structured business environment.

Skills

• Ability to process incoming documents, prepare physical records for scanning, scan documents and route them electronically.
• Strong indexing and quality assurance capability for digital scans and electronic records.
• Working knowledge of Microsoft Office, including Word, Excel and Outlook.
• Ability to prioritize multiple requests and tasks while remaining well organised.
• Clear and effective communication skills, with the ability to maintain confidentiality and keep relevant stakeholders informed.
• General understanding of business principles, industry practices and system standards.
• Knowledge of land data types and familiarity with databases used by regulatory agencies, DrillingInfo and county digital record sites.
• Ability to apply knowledge to resolve issues of moderate scope and complexity and support process improvement.