(CW) Laboratory Move Project Manager (CONTRACT/TEMPORARY)

About the role

The Laboratory Move Project Manager is responsible for planning, coordinating, and executing complex laboratory relocations involving high-value scientific equipment, sensitive materials, and regulated environments. This role interfaces with MEP trades to ensure successful lab integration into a new facility while maintaining continuity in the current labs. The role ensures a seamless transition of laboratory operations with minimal disruption to research activities while maintaining compliance with safety, regulatory, and quality standards.

Required Qualifications

• Bachelor’s degree in Engineering, Life Sciences, Facilities Management, or a related field required
• Project Management certification preferred
• Minimum of 8–10 years of experience in project management, laboratory operations, or facilities-related roles
• Demonstrated hands-on experience managing complex laboratory relocations, including large-scale moves (e.g., 300+ pieces of equipment)
• Proven experience working within biologics or regulated laboratory environments preferred
• Experience coordinating with equipment vendors, OEMs, and cross-functional stakeholders

Technical Skills

• Proficiency in project management tools and methodologies (e.g., MS Project, Smartsheet)
• Strong understanding of laboratory equipment lifecycle (shutdown, transport, calibration, commissioning and qualification as necessary)
• Familiarity with facility systems including electrical, HVAC, plumbing, process gases, process waste, and laboratory ventilation systems

Roles and Responsibilities

• Pre-Move Planning & Strategy
• Define project scope, timeline, milestones, and critical path for laboratory relocation
• Develop and manage relocation budgets, including vendor costs, calibration services, and waste disposal
• Assess readiness of the new facility, ensuring alignment with technical requirements (electrical, data monitoring, HVAC, plumbing, ventilation)
• Attend project OAC and specification development meetings
• Coordination & Communication
• Serve as the primary liaison across stakeholders including laboratory teams, project management teams, equipment owners, EHS&S, Facilities, Real Estate, and Information Management
• Lead regular project meetings and status updates to ensure alignment and issue resolution
• Establish contingency and risk mitigation plans for equipment damage, delays, or operational impacts
• Assign and coordinate internal team responsibilities, including labeling, inventory tracking, and data management
• Compliance & Risk Management
• Ensure adherence to safety protocols for decommissioning, decontamination, and clearance of laboratory equipment and spaces
• Secure and maintain required regulatory permits and approvals (e.g., DEA, EPA, DOT, FDA, CDC)
• Ensure compliance with company policies, regulatory requirements, and industry standards
• Logistics & Execution
• Maintain a comprehensive inventory of all assets, including equipment, chemicals, biological materials, consumables and spare parts (CMMS), and office supplies
• Direct and supervise on-site moving activities, including sequencing, logistics coordination, and safety enforcement
• Career with specialized vendors for packing, transportation, and handling of sensitive equipment
• Post-Move Activities
• Coordinate equipment recalibration, testing, and qualification with OEMs and vendors
• Verify proper installation, utility connections, and placement of all laboratory equipment
• Conduct final inspections and walkthroughs with safety and facilities teams to certify readiness of the new laboratory
• Support formal closure of the previous space and operational release of the new environment

Key Competencies

• Strong project and program management skills
• Cross-functional leadership and stakeholder management
• Risk assessment and mitigation capability
• Technical expertise in laboratory operations and equipment
• Excellent communication, organization, and problem-solving skills

Additional Information

• May require periodic on-site presence during move execution phases
• Ability to manage high-pressure timelines and complex logistical coordination

Note

This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.