Customer Service Representative

Responsibilities

• Serve as the first point of contact, creating lasting impressions through service excellence.
• Greet and assist guests at the FBO with warmth and professionalism.
• Provide VIP planeside greetings with carpet service, ensuring an elevated arrival experience.
• Maintain clean, organized, and welcoming facilities and amenities.
• Answer incoming calls and emails promptly and courteously, efficiently resolving inquiries.
• Utilize creativity and attention to detail to create memorable experiences for guests.

Administrative and Logistics Coordination

• Support smooth operations with precise documentation and resource management.
• Retrieve and distribute incoming mail throughout the facility.
• Accurately receive, communicate and ensure completion of fuel and service requests.
• Communicate with use of two-way radios with team members and customers.
• Input customer data and service details into systems such as TAS, FlightBridge, and Salesforce.
• Organize and maintain internal documents, reports, and logs.
• Accurately invoice and collect payment for services rendered in a timely manner.
• Reconcile vendor billing and commissions and place orders.

Guest Services and Travel Coordination

• Facilitate seamless guest experiences and personalized travel solutions.
• Maintain and clean crew cars provided for customer use.
• Wash and service base customer vehicles, ensuring optimal presentation.
• Manage rental vehicle reservations, contracts, and check-in processes on behalf of rental agencies.
• Assist customers in placing accurate and timely catering orders.
• Support travel arrangements, including hotel accommodations, ground transportation and charter coordination.
• Provide proactive recommendations and assistance tailored to guest preferences.

Sales, Marketing and Event Support

• Promote services and support major aviation events with professionalism.
• Contribute to marketing initiatives and promotional campaigns.
• Assist with the coordination and operations of premier events such as NASCAR, philanthropic and industry events.
• Represent AAS during special events with poise and attention to detail while ensuring minimal disruption to normal operations.

Cross-Functional Support

• Assist in the security of the airport, our customers, their assets and our team members.
• Contribute to ongoing excellence through collaboration and continuous improvement.
• Assist in training and onboarding new Customer Service Representatives.
• Perform additional duties as assigned to support the FBO’s operational success.