CTS Enterprises, Inc.

About the Role

We are seeking a detail-oriented and organized individual to join our team as an Office Assistant. In this role, you will support daily office functions, coordinate with field staff, and assist with administrative tasks to ensure smooth operations across our temporary staffing divisions.

Responsibilities

• Perform general clerical duties, including data entry, filing, and answering phone calls
• Assist with scheduling and dispatching temporary staff to client locations
• Maintain employee records and update internal tracking systems
• Process timesheets and verify hours worked for payroll preparation
• Communicate with clients regarding staffing needs and follow up on assignments
• Support recruitment efforts by screening applicants and scheduling interviews
• Coordinate with management to ensure adequate staffing coverage for food service, light industrial, and hospital cleaning positions
• Prepare and distribute internal communications and reports
• Monitor office supplies and place orders as needed

Requirements

• High school diploma or equivalent
• Previous administrative or office support experience preferred
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize workload in a fast-paced environment
• Customer service oriented with professional phone etiquette
• Reliable transportation to and from the office