(CSSNA) Service Administrator - III

11-month contract with a potential for extension. W2 contract, no PTO, no benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Pay

$25.00 - $26.00/hr

Schedule

Onsite position with a Monday - Friday schedule from 7:00 a.m. to 3:30 p.m.

About the role

Serves as first point of contact with customers to promote quality customer service and assist with increasing business within the branch location.

Responsibilities

• Serves as the first point of contact with customers either on the phone or at the branch, developing positive relationships with key customers.
• Assesses customer needs and gathers pertinent information.
• Creates basic work orders in appropriate systems.
• Provides status updates to customers, as requested.
• Takes customer intake calls, opens and closes work orders, schedules service appointments, and manages technician schedules.
• Provides updates to both customers and technicians and maintains accurate work order statuses in the system.
• Translates customer complaints to develop troubleshooting plans; troubleshoots issues following guided workflows, procedures, and specialized equipment such as mechanical and electronic service tools.
• Diagnoses computer software to isolate failed components to enable a successful repair; validates repair by duplicating complaint to ensure it has been resolved.
• Documents results of troubleshooting in business systems to communicate what has been done for payment and historical tracking.
• Analyzes customer issues to verify root cause of failure and associated progressive damage using published service information.
• Interprets the warranty administration manual to determine eligibility for coverage and claim requirements; identifies items associated with repair that can be covered and communicates to stakeholders.
• Files a claim in the appropriate system using proper documentation and requirements to receive accurate settlement.
• Obtains technical issue information and utilizes available resources including data management tools; elevates issues to a higher level of expertise, balancing timeliness of customer response with investigation efforts.
• Captures all troubleshooting steps in the appropriate database to ensure seamless transitions and accurate response to ticket resolution in a timely manner.
• Creates and verifies customer, equipment, and technical information; captures specific data using required service tools; follows procedures and documents required information in the service management system.
• Identifies the suite of available hardware and software tools required for a service event; utilizes the appropriate electronic tool set to maintain the product or diagnose and troubleshoot an issue.
• Interprets electronic tool results or recommendations to determine next steps for service resolution.

Requirements

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience.
• Knowledge of engines and/or a service background, such as a former service technician or experience scheduling mobile technicians.

Skills

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Manages conflict - Handling conflict situations effectively, with a minimum of noise.
• Customer focus - Building strong customer relationships and delivering customer-centric solutions.
• Directs work - Providing direction, delegating, and removing obstacles to get work done.
• Financial acumen - Interpreting and applying understanding of key financial indicators to make better business decisions.
• Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Customer Service/Communication
• Phone Etiquette
• Organization