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CSCU Administrative Assistant

Connecticut State Community College · Farmington, CT · 6 days ago
On-siteAdministrative$31.45/hrPart-time

About the role

Working under the supervision of the President of the CT State Tunxis Campus, the Administrative Assistant provides confidential administrative support to the effective and efficient operation of the President’s Office. Essential duties include:

Responsibilities

  • Reception: Screen in-person visitors, emails, and telephone callers; prepare and send correspondence; schedule meetings; manage calendars; prepare meeting notices and agendas; and manage meeting materials.
  • Correspondence and Reports: Compose letters and reports; compile and analyze data; make calculations; and prepare financial reports.
  • Schedule and Operate Video and Audio Calls: Use WebEx and Microsoft Teams to schedule and operate video and audio calls.
  • Committee Support: Staff Board/Campus committees; schedule meetings; post agendas and materials; record meeting proceedings; write minutes; and support committee member engagement.
  • Confidential Records Management: Organize and maintain confidential records in electronic and paper files.
  • Procurement and Budget Management: Develop and submit procurement requisitions; manage vendor invoices; place orders for office supplies, meeting materials, and other goods and services; and assist in developing and administering departmental expense budgets.

Requirements

Minimum Qualifications: A combination of experience and training in a professionally oriented office setting with three (3) or more years of experience. Required Knowledge, Skills, and Abilities: Demonstrated ability to produce quality written materials, organize an office, interact with diverse individuals, communicate effectively, and use Microsoft Office applications. Preferred Qualifications: Associate's degree in Business Administration or related field; five (5) or more years of experience as a secretary or higher; experience providing administrative support to a Dean or higher administrator in higher education; experience with ERP systems such as Banner student information system; bilingual or multilingual proficiency.

Skills

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams); strong organizational skills; excellent interpersonal, oral, and written communication skills; ability to work effectively with individuals from diverse backgrounds; and familiarity with functional services provided.

Benefits

Generous leave policies
Multiple retirement plan options
Comprehensive health insurance choices
Supplemental benefits for retirement and family protection
Tuition reimbursement (if applicable)

Pay

$31.45 hourly

Schedule

Part-time 25 hours per week

Benefits

Includes: Generous leave policies, multiple retirement plan options, comprehensive health insurance choices, supplemental benefits for retirement and family protection, tuition reimbursement (if applicable).

Application Instructions

To apply, please submit the following: A cover letter, a current resume, and the names of three (3) current professional references, including their titles, email addresses, and telephone numbers. Applications must be submitted by 5:00pm (EST) on Wednesday, July 22, 2026.

Contact Information

CSCU - Human Resources - Future Employees
For more information, visit: www.ct.edu/hr/jobs

Important Notes

  • Incomplete applications or those submitted after the closing date will not be considered.
  • Links to external resume or profile sites will not be accepted.
  • CT State Community College cannot sponsor work visas.
  • Applicants must be authorized to work full-time in the United States.

Background Screening

Employment offers are contingent upon: Proof of eligibility to work under the Immigration Reform and Control Act (IRCA); successful completion of a background check, including granting permission to contact current and previous employers for verification, reference checks, criminal history, and, when applicable, credit or driving history checks.

Equity Statement

CT State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Continuing Notice of Nondiscrimination

CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups.

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