Creative Production Coordinator

About the role

We’re hiring a Creative Production Coordinator to support our creative production team. This role involves coordinating logistics for photo and video shoots, managing on-set operations, and supporting the creative studio’s day-to-day operations.

Responsibilities

• Coordinate logistics for photo and video shoots, including preparing call sheets, schedules, permits, COIs, contracts and other production materials.
• Support on-set operations for photo and video productions, coordinating talent, crew, products, props, wardrobe, equipment and other production needs to keep shoots running smoothly and on schedule.
• Manage incoming and outgoing product samples, props and creative assets, including tracking, labeling, organizing and ensuring everything is shoot-ready.
• Coordinate with photographers, stylists, set designers, models, vendors and other partners to ensure production details are aligned and needs are met.
• Cook up with offshore partners and sourcing teams as needed to support production needs, track requests and ensure products, props and other assets are sourced and delivered according to project requirements.
• Serve as a key point of contact across creative, marketing, merchandising and product teams to keep production logistics, timelines and deliverables on track.

What You'll Own

• Manage project timelines, next steps and action items across creative productions, proactively communicating updates, risks and outstanding needs.
• Maintain production workflows, documentation, status tracking and other tools that keep creative projects organized and moving forward.
• Track and document production budgets and spend, including estimates, invoices and project expenses.
• Manage post-production asset organization and delivery, ensuring final assets follow established SOPs, naming conventions and folder structures.
• Maintain accurate asset libraries and ensure final deliverables are properly organized, documented and accessible to internal teams.
• Support and improve production processes as the team grows, identifying opportunities to make workflows more efficient and productions more organized — including exploring AI-powered tools and automation to streamline repetitive coordination work (e.g., call sheets, tracking, asset organization).

Requirements

• 1–3 years of experience in a production, studio, marketing or creative operations role.
• Experience supporting photo and/or video production, including coordinating logistics, documentation, vendors, talent, products or other production needs.
• Exceptional organizational skills—you’re comfortable managing multiple tasks and never let the details fall through the cracks.
• Strong project management skills and the ability to manage timelines, action items and competing priorities across multiple projects.
• Familiarity with tools like Google Workspace, project-management tools (e.g., Asana or Airtable) and working in a fast-paced creative environment.
• Approach ambiguous problems by figuring out what's broken and acting on it, not waiting to be told what's next.
• Move fast, take real ownership of outcomes, and hold yourself to a high bar.
• Collaborate well across teams, with a low-ego, no-drama approach to getting things done.

Qualifications

• An interest in interiors, design, or lifestyle content is a plus.
• Genuinely curious about AI-assisted tools and eager to adopt them.

Skills

• Proactive and accountable.
• Excited to support the production process that brings brand creative to life.
• Willing to grow professionally and contribute to a team that’s shaping the future of home.

Benefits

• Generous PTO
• Volunteer days off
• Health benefits (Medical, Dental, Vision, Disability)
• 401(k) with company match
• Paid parental leave
• Havenly-specific perks: free design services, furniture discounts, and merchandise/anniversary credits

Pay

$55,000–$65,000/year, depending on experience

Schedule

On-site (required) in our Denver, CO or New York, NY headquarters and studio, 4–5 days/week. Occasional early call times, long shoot days and weekend work should be expected to accommodate production schedules.

Physical requirements

• Ability to lift and move furniture, props and equipment up to 50 lbs, and to stand or be on your feet for extended periods during shoot days.

Application deadline

Open through September 30, 2026. This deadline may be extended; if it is, this posting will be updated to reflect the new date.

Equal Opportunity

Havenly is an Equal Opportunity Employer. Havenly's employment decisions are made without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.