Craft Onboarding Associate

About the role

This position is located in the Tulsa, OK office. The Craft Onboarding Associate is part of the Talent Acquisition team and is primarily responsible for entering and maintaining data in the HR system, with a focus on data integrity and accuracy. Additionally, supports operations and HR personnel with tracking and coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing, and other post-offer/pre-employment/pre-access activities.

Responsibilities

• Actively supports the Company’s commitment to safety and its “Core Values.”
• Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Enters and maintains data in the HR system related to applicants, new hires, employee changes, and terminations, ensuring the highest level of data quality, integrity, and accuracy.
• Collects, processes, and electronically files all associated HR documentation per established procedures, including documents related to applicants, employee changes/updates, policy documents, and terminations.
• Supports operations and HR personnel by tracking and coordinating all onboarding activities for large groups of craft employees, ensuring timely completion of project-specific preboarding requirements such as substance abuse testing, background checks, medical evaluations, training materials, and other post-offer/pre-employment/pre-access tasks.
• Conducts regular internal audits related to ensuring data accuracy within the HRIS, as needed.
• Responds to HR system-related inquiries from internal customers.
• Supports HRIS/HR operations by assisting with testing and troubleshooting of HRIS system and modules.
• Assists with HR special projects on an ongoing basis, as requested.
• Performs other responsibilities, as directed.

Requirements

• 2+ years of office/administrative support experience, including experience with high volumes of data entry.
• Previous experience in an HR shared services environment preferred.
• Excellent computer skills, including MS Word, Excel, and Outlook; previous HRIS database experience preferred.
• Excellent attention to detail and accuracy.
• Ability to prioritize work, work well under pressure, and meet deadlines.
• Strong communication skills and excellent customer service orientation.
• Strong problem-solving skills.
• Ability to maintain confidentiality.
• Ability to work overtime, including occasional evenings and weekends, as needed.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Benefits

• Comprehensive benefits package, including medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits, life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Robust wellness program.
• Adoption assistance.
• Paid time off (for some employees).
• Tuition reimbursement (for some employees).
• Performance or safety bonus program (for some employees).