CPT Function Coordinator

About the Role

Under direction of the Operations Manager, Event Strategy, Sales & Operations (ESSO), this position supports events sold and coordinated by the ESSO department. The role ensures client expectations are met, adheres to the Museum’s policies and standard operating procedures, and provides clear and concise event documentation after each event.

Responsibilities

• Support Event Operations as a contributing team member under the on‑site direction and guidance of the Lead Function Coordinator.
• Prepare event spaces by setting necessary signage, parking validators, coat‑check tags, and other guest‑welcome items.
• Confirm event setups, including floorplans, tables, chairs, AV equipment, and other specifications.
• Monitor event execution, staying proactive and vigilant, and communicate any problems or challenges to the Lead.
• Support guest safety by overseeing arrival, movement, and departure of guests.
• Document event outcomes, ensuring clear and concise post‑event documentation.

Requirements

• General knowledge and understanding of the work environment; high school diploma or equivalent.
• One (1) year or more of event coordination experience.
• Demonstrated problem‑solving skills.
• Strong verbal and written communication skills.
• Ability to remain calm and function effectively in challenging situations.

Our Values

• Mission‑Focused: We inspire a lifelong love of science in everyone.
• Audience‑Driven: Everything we do begins with the people we serve.
• Innovative: We are curious, take smart risks, share responsibility, and own outcomes.
• Generous: We offer time and energy toward common goals.

Pay

Salary Range: $20 — $21.99 USD

Schedule

This position does not have a set weekly schedule or guaranteed hours. Shifts are assigned based on the Museum’s event calendar, and candidates must be flexible and available to work a variety of days, evenings, weekends, and occasional holidays.