Courtroom Specialist

About the role

Position performs administrative, legal, financial and customer service related functions in the case processing division of the Court. This position requires the ability to effectively organize and manage multiple tasks simultaneously; demonstrated initiative and sound judgment in decision-making; as well as demonstrated proficiency in courtroom customer assistance skills, receiving documents, accurately and efficiently entering data into case management system and responding appropriately to customer questions.

Responsibilities

• Provides general, administrative, and specialized support by assisting judicial officers as directed;
• Prepares reports associated with key court functions;
• Completes special projects and assignments as assigned;
• Provides assistance and training to new personnel;
• Captures and coordinates in-custody transportation, Jury appearances, and other courtroom related scheduling;
• Responds to a wide range of semi-complex inquiries and requests for service involving matters of state statute, rules of procedure, administrative order, municipal ordinance, local policy, and other directives;
• Explains options to court customers associated with court services;
• Reviews forms completed by customers for sufficiency;
• Reviews orders, and other court documents and publications with court customers to ensure understanding and promote compliance;
• Provides initial response to situations involving difficult customers and customer complaints;
• Provides additional information and attention to court customers when routine service practices are not effective;
• Processes requests for public access to court records in accordance with Rule 123 of the Arizona Supreme Court;
• Refers customers to Court Self Help Center when additional resources are needed;
• Assists in the courtroom by performing case processing functions involving criminal charges, civil traffic charges, protective orders, search warrants, and alleged violations of municipal code;
• Issues Defensive Driving School extensions, payment contracts and other court-ordered sentencing obligations;
• Dockets case notes for further action;
• Coordinates schedules and appearances with judicial officers, defendants, counsel and other parties;
• Indexes cases for special actions such as daily FTAs for corrective action;
• Accepts correspondence for judicial review or further action;
• Initiates enforcement action in cases involving failure to comply with court orders;
• Prepares formal letters and other correspondence associated with case processing;
• Processes appeals and coordinates with appellate courts;
• Processes warrant clearances and coordinates same with law enforcement representatives;
• Prepares abstracts for processing of MVD actions;
• Enters case disposition information and reporting it as required by Court policy and rules of procedure.

Requirements

• Minimum of two years of experience in a related field;
• Proficiency in the techniques of concurrent and literal interpretation and legal terminology;
• Knowledge of the Spanish language with demonstrated proficiency in proper regional and idiomatic usages;
• Knowledge of the Arizona Rules of Court and other applicable standards in trial court operations;
• Adaptability, integrity, initiative, empathy, optimism, and innovation;
• Ability to communicate effectively, both verbally and in writing;
• Proficiency in using various office technologies such as scanners, web-based applications (video or remote proceedings), and MS Office products;
• Bondable.