Courtroom Clerk (Floating Courtroom Clerk)

About the role

Oregon Judicial Department (OJD) serves the public, often people facing challenging life circumstances, high stress, or confusion about next steps. The work you do affects community members coming to court to have their cases resolved. OJD seeks individuals who want to impact their communities, value efforts to remove barriers to justice services, and welcome public interaction. The department is committed to building a diverse, inclusive team and encourages candidates of all backgrounds to apply.

The Clackamas County Circuit Court is hiring a Floating Courtroom Clerk. In this role you will provide administrative support for multiple courtrooms, prepare courtrooms for proceedings, swear in witnesses, mark and maintain exhibits, monitor proceedings and respond to security needs, maintain audio and electronic records, update the case management system, and facilitate remote hearings. You will manage juries (drawing, empaneling, transportation, security), serve as liaison between jurors, the court, and counsel for exhibits, forms, instructions, and questions, and assist attorneys, litigants, and the public with court services and case‑status inquiries. You will also back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting in case scheduling and tracking, and reviewing filed documents for accuracy and completeness. Assigned tasks may change to meet workload and organizational needs.

Location highlights: Oregon City, Oregon lies on the Willamette River southeast of Portland, part of the Portland Metropolitan Area. It was Oregon’s first capital, the end point of the Oregon Trail, home to the nation’s only “vertical street” (Elevator Street), museums, historic buildings, over 22 city parks, and Willamette Falls, the largest waterfall by volume in the Pacific Northwest.

Responsibilities

• Prepare the assigned courtroom for the day’s proceedings.
• Swear in witnesses.
• Mark and maintain exhibits.
• Monitor proceedings and respond to security needs.
• Maintain audio and electronic records.
• Update the case management system.
• Facilitate remote hearings.
• Manage juries: drawing, empaneling, transportation, and security.
• Serve as liaison between jurors, the court, and counsel for exhibits, forms, instructions, and questions.
• Assist attorneys, litigants, and the public in using court services and answer questions about case status or court procedures.
• Back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments.
• Manage the judge’s docket and legal library.
• Retrieve case law.
• Assist in case scheduling and tracking.
• Review documents filed with the court for accuracy and completeness.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office setting involving the processing of financial, administrative, or legal documents.
• Or any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Skills

• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience identifying and safeguarding confidential information and materials.
• Skill responding tactfully and professionally to customers or clients facing challenging life circumstances or stressful situations.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience working in a court or legal environment.
• Degrees in criminal justice, criminology, or legal studies preferred, but not required.

Benefits

• OJD pays 95% to 99% of medical insurance premiums for full‑time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part‑time employees).
• Other employee benefits such as optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job.

Pay

• Hourly equivalent: $27.49 – $42.65.