Courtroom Clerk

Location: 224 East Main St, Lancaster, OH 43130 | Full-Time | Salary: $22.01 Hourly

About the Role

The Courtroom Clerk will operate under the guidance of the Judge/Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings. This role assists the Judge/Magistrate in administrative duties, scheduling meetings, and court hearings. It demands an individual who is initiative-driven, highly skilled in administrative tasks, and able to multitask efficiently while displaying outstanding customer service in a dynamic atmosphere.

Responsibilities

• Courtroom Operations:
  • Ensure order and decorum in the courtroom and timeliness of proceedings.
  • Manage all facets of courtroom operations, including ensuring all parties are present for in-person or virtual hearings.
  • Test and utilize audio/visual equipment, prepare physical case files, and ensure all necessary documentation is accurate and available.
• Administrative Duties:
  • Perform a variety of administrative tasks, such as scheduling hearings using advanced technologies, maintaining calendars, and preparing/reviewing documents to support court operations, primarily for specialized dockets and juvenile matters.
  • Prepare and maintain accurate records, including entries, tracking, compliance, and other legal documents, ensuring adherence to legal standards and confidentiality requirements.
  • Complete purchase and reimbursement requests, make travel arrangements, and plan outings.
  • Assist in maintaining data for court programming when required.
  • Retrieve physical records from storage facilities and return them as needed.
  • Perform any other special duties as required.
• Customer Service:
  • Provide exceptional service to court visitors, including attorneys, witnesses, and the public, by answering inquiries and providing information about court procedures.
  • Direct individuals to appropriate resources and foster a welcoming, respectful environment, particularly for youth and families involved in juvenile cases.
• Collaboration and Communication:
  • Work closely with court personnel, including judges, magistrates, attorneys, and social workers, to facilitate effective communication and coordination of services related to juvenile/probate cases.
  • Participate in team meetings and contribute to discussions on improving court processes and services.
• Technology Utilization:
  • Utilize court management software and other technology tools to streamline processes, manage case information, and enhance overall efficiency.
  • Stay updated on technological advancements that can improve courtroom operations and administrative functions.
• Continuous Improvement:
  • Stay informed about changes in juvenile law and court procedures.
  • Actively participate in training and professional development opportunities to enhance skills and knowledge.
  • Identify areas for improvement in courtroom operations and suggest solutions to enhance efficiency and service delivery.

Requirements

• Bachelor’s Degree or Paralegal certification preferred.
• Strong administrative writing skills, reporting skills, scheduling, organization, time management, presentation skills, equipment maintenance, travel logistics, and verbal communication.
• Good memory power and ability to work well as a member of a team.
• High patience level and capability to work extra hours when needed.
• Proficiency with Zoom, Microsoft Office Suite, Adobe, and Case Management databases.

Skills

• Dependability and Reliability:
  • Personally responsible, completes work in a timely, consistent manner, and is committed to availability during business hours.
  • Demonstrates regular and punctual attendance and arrives prepared for work.
  • Committed to doing the best job possible and diligently follows through on commitments.
  • Consistently meets deadlines.
• Decision-Making/Problem Solving:
  • Sound judgment in decision-making and exceptional boundaries related to confidential information.
  • Ability to anticipate and use intuition, judgment, organizational knowledge, motivational techniques, and personal leadership to meet Court needs.
• Work Environment:
  • Team player with respectful interaction with all county personnel.
  • Adheres to employee manual and dress codes.