Court Operations Specialist (Court Clerk)

About the role

The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Clerk (Court Operations Specialist).

Responsibilities

• Taking minutes in the courtroom
• Preparing judgments and orders
• Entering data of court events and documents
• Operating the court’s electronic recorder
• Maintaining accurate records of court proceedings
• Scheduling meetings or maintaining court calendars for judges
• Preparing dockets for court sessions
• Assembling documents and materials and notifying parties
• Arranging prisoner transport and coordinating court appearances for litigants or court interpreters
• Assisting customers at the counter, on the phone, or through email and mail
• Determining priorities and routing parties and materials as appropriate
• Accepting and receiving payments of costs, fees, fines, bail, and other monies
• Balancing cash drawers at the end of each day
• Obtaining and making recommendations regarding court-appointed attorney eligibility

Requirements

The qualified candidate must have a high school diploma or equivalent AND have 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position OR any combination of education and experience equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position.

Qualifications

No special qualifications are required.

Skills

• Performing a variety of clerical or administrative support tasks
• Maintaining accuracy when interrupted or distracted by a noisy work setting
• Using a variety of software programs to access and input information and complete various tasks
• Cooking schedules and maintaining calendars
• Providing customer service to a variety of individuals in challenging circumstances, stressful situations, or trauma
• Writing and reviewing documents for accuracy and completeness
• Handling cash or other monetary transactions, generating receipts, and crediting accounts

Benefits

To be determined based on the final salary range.

Pay

To be determined based on the final salary range.

Schedule

To be determined based on the final salary range.