Court Liaison Specialist

About the role

The Court Liaison Specialist supports a dedicated team that ensures the accurate and timely filing of legal documents in multiple court systems and other court-related matters. The role requires a thorough understanding of court procedures and filing requirements, meticulous attention to detail, excellent organizational and time management skills, and strong communication and problem-solving abilities.

Responsibilities

• Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
• Prepare and submit filings through designated e-filing portals (e.g., LegalConnect, PACER, File & Serve).
• Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff (excluding judges).
• Identify, interpret, and ensure compliance with all applicable court rules and procedures, including monitoring rule changes and communicating updates to relevant stakeholders.
• Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
• Maintain accurate records of all electronic filings, court appearances, and related communications.
• Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
• Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
• Stay current on industry’s best practices and recommend enhancements to the firm’s court e-filing processes.
• Maintain confidential information related to all matters and court activities.

Requirements

• Thorough understanding of court procedures and filing requirements.
• Meticulous attention to detail and accuracy in all work product.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
• Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
• Strong analytical and problem-solving skills, with the ability to identify, troubleshoot, and resolve issues related to court procedures.
• Demonstrated ability to prioritize and manage multiple responsibilities in a deadline driven environment.
• Ability to exercise sound judgment and maintain appropriate discretion.
• Ability to work effectively and independently in both hybrid and in-office settings.
• Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.

Qualifications

• Minimum five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
• Experience with using electronic court filing systems (e.g., PACER, CM/ECF).
• Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
• Proficiency with legal document management systems.
• Proficiency with Microsoft Office.

Benefits

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Pay

Hiring Salary Range $80,000.00 - $80,000.00