Court Liaison Specialist

About the role

The Court Liaison Specialist supports a dedicated team that ensures the accurate and timely filing of legal documents in multiple court systems and other court-related matters. The position requires a minimum of five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.

Responsibilities

• Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
• Prepare and submit filings through designated e-filing portals (e.g., LegalConnect, PACER, File & Serve).
• Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff (excluding judges).
• Identify, interpret, and ensure compliance with all applicable court rules and procedures, including monitoring rule changes and communicating updates to relevant stakeholders.
• Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
• Maintain accurate records of all electronic filings, court appearances, and related communications.
• Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
• Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
• Stay current on industry’s best practices and recommend enhancements to the firm’s court e-filing processes.
• Maintain confidential information related to all matters and court activities.

Requirements

• Thorough understanding of court procedures and filing requirements.
• Meticulous attention to detail and accuracy in all work product.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
• Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
• Strong analytical and problem-solving skills, with the ability to identify, troubleshoot, and resolve issues related to court procedures.
• Demonstrated ability to prioritize and manage multiple responsibilities in a deadline driven environment.
• Ability to exercise sound judgment and maintain appropriate discretion.
• Ability to work effectively and independently in both hybrid and in-office settings.
• Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.

Qualifications

• Minimum five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
• Experience with using electronic court filing systems (e.g., PACER, CM/ECF).
• Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
• Proficiency with legal document management systems.
• Proficiency with Microsoft Office.