Course and Curriculum Coordinator

Responsibilities

• Coordinate day-to-day operations of PreClerkship courses (and remediation).
• Collaborate with students, other curriculum coordinator(s), members of Office of Medical Education, etc. to ensure smooth functioning of PreClerkship Phase in the MD Program.
• Support PreClerkship Phase course directors in session planning, execution, and follow-up.
• Maintain accurate and up-to-date academic calendar schedules (draft and finalized), session materials, student attendance, and other course information across different platforms.
• Aid in light editing of text (grammar, spelling, format) and educational material using multimedia and educational technology tools (lecture capture, Panopto, etc.).
• Provide purposeful redundancy to ensure continuity of operations, shared knowledge of key processes, and uninterrupted support for the PreClerkship curriculum.
• Serve as back-up testing center exam proctor as needed.

Communication and Stakeholder Support

• Serve as a primary point of contact for faculty, students, and administrative offices related to execution of the PreClerkship curriculum.
• Communicate schedules, updates, and course-related information in a clear and timely manner.
• Respond to inquiries from faculty, students, and administrators regarding course and other relevant PreClerkship Phase information.
• Support MEDCI meetings, including proposing agenda items and performing follow-up actions.

Learning Management System

• Build, organize, and accurately maintain course sites in learning management system for all PreClerkship courses.
• Upload course materials including lecture slides, recordings, assessments, and supplemental resources.
• Ensure consistent structure, formatting, and navigation across courses to enhance the learner experience.
• Manage gradebook and assignment setup (release conditions, due dates, etc.).
• Aid in troubleshooting Canvas-related issues for faculty and students; provide training and guidance as needed.
• Collaborate with instructional design and various stakeholders to optimize Canvas functionality, ensure accessibility, and integrate new tools.

Academic Space and Scheduling Coordination

• Serve as the primary central coordinator for managing internal/external scheduling requests (Special Events, GME, SOPH, etc.) related to booking academic venues (lecture halls, small group rooms, other instructional areas) across the EVMS campus.
• Cookordinate room assignments to align with curricular needs, session formats, and class size requirements.
• Maintain and monitor a centralized scheduling and meeting room manager system to minimize and/or prevent conflicts and ensure optimal academic space utilization.
• Collaborate with facilities, IT, simulation center staff, and other departments to ensure academic venues are ready for academic use.
• Communicate room assignments, changes, and logistical details to faculty, staff, and students in a timely manner.
• Troubleshoot scheduling conflicts and last-minute room or resource issues.
• Support long-range planning for academic space needs across the PreClerkship phase.
• Develop and implement standardized processes for submitting, approving, and tracking academic space requests.