Coupa Procurement and Accounts Payable Specialist

Duties & Responsibilities

• Invoice Processing: Accurately process vendor invoices in accordance with company policies and procedures, ensuring correct coding, approvals, and timely payments.
• Payment Processing: Prepare and process payments via check, ACH, or wire transfer, ensuring accuracy and adherence to payment schedules.
• Coupa System Support: Serve as a subject matter expert for the Coupa procurement and AP platform. Assist in initiatives to streamline AP processes using Coupa’s features such as automated invoicing, purchase order matching, and workflow management. Report any system issues or process delays to the AP Supervisor.
• Vendor Communication: Collaborate with vendors to resolve payment discrepancies, manage inquiries, and maintain positive working relationships. Ensure timely resolution of issues and optimize payment terms.
• Reconciliation: Conduct monthly account reconciliations, ensuring all invoices and payments are accurately recorded.
• Process Documentation: Maintain up-to-date accounting standard work documentation and ensure filing and recordkeeping are accurate and compliant.
• Compliance & Audit Support: Ensure adherence to internal controls and compliance with regulatory requirements. Prepare for and support internal and external audits, providing necessary documentation and responding to inquiries.
• Reporting Assistance: Assist with preparing basic reports or summaries related to invoices, payments, and vendor accounts.
• Cross-Department Collaboration: Work closely with Procurement, Treasury, and General Ledger teams to ensure timely and accurate processing of transactions. Assist with month-end and year-end close activities.

Skills & Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.

Education & Experience

• 4+ years of experience in Accounts Payable or a related field.
• Strong knowledge of accounts payable processes, vendor management, and invoice payment procedures.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to work in a fast-paced, dynamic environment with competing priorities.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office, particularly Excel, and ERP systems.

Preferred Qualifications

• Experience in a shared services environment.
• Hands-on experience with Coupa or a similar procurement-to-pay platform is required.
• Knowledge of GAAP and relevant accounting regulations.
• Process improvement experience, particularly with automation and technology solutions in AP.