County Clerk-Vitals-Bookkeeping Support

About the role

This position serves as support for birth, death, marriage license, and assumed name documents, and provides backup for the Bookkeeper, Cashier, and Vitals Department.

Responsibilities

• Evaluates, analyzes, prepares, files, records, and retrieves birth, death, marriage license, DD214's, and assumed name documents
• Issues marriage licenses, certified copies of marriage licenses, and files DD214's
• Assists other employees with preparing and filing applications for marriage licenses and issuing marriage licenses
• Files and processes Warehouse Bonds and Public Weigher Bonds
• Receives, reviews, and processes documents, inquiries, and requests by mail or electronic means
• Maintains confidentiality and security of documents and data
• Answers telephone inquiries and instructs and informs the public as needed
• Maintains knowledge of statutes concerning the vital statistics/assumed name department
• Accurately collects and receipts fees for all services
• Files the Notary Public books and seals for retired Notaries
• Makes copies, plain and certified, as requested
• Assists the public with Public Access Computers
• Processes clerk’s certification on applications for liquor licenses
• Assists the Bookkeeper and Cashier with monthly reports
• Scans court records, DD214, marriage license, and assumed name certificates as needed
• Back indexes marriage license and assumed name certificates
• Prepares commissioners court meeting worksheets
• Attends and takes minutes at commissioner court meetings as needed

Requirements

• Graduation from high school or GED certificate, or graduation from a formal business school
• Two years of general office experience or equivalent combination of education and experience
• Ability to establish and maintain effective working relationships with co-workers and the public
• Ability to work independently in the absence of supervision
• Ability to read and understand cursive writing

Skills

• Cashiering and Bookkeeping knowledge with great attention to detail
• Comprehensive knowledge of office practices and procedures, English grammar, spelling, and punctuation
• Customer Service knowledge of principles and processes for customer services
• Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter, telephone, laser printer, electronic time clock, and fax machine
• Strong interpersonal skills, including diplomacy and problem-solving

Physical Demands

Daily duties require daily sitting, standing, walking, kneeling, bending, talking, and listening during the shift; use of hands and/or fingers to handle, pick up, grasp, pinch, type, or feel; reach, grip, and use fine dexterity; push and pull objects.