Counseling Secretary - Middle School(TEMP)

Application Deadline: In-District Bargaining Unit Members September 18, 2026. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled. Projected Start Date: Approximately September 23, 2026 . Exact date to be determined by the district. This is a temporary position from 09/23/2026 to 02/24/2027 6.75 hours/day, 208 days/year Salary Range 13 $25.09 to $34.38/hour Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities. POSITION SUMMARY: The primary responsibility of the counseling secretary is to provide clerical support for counseling office functions and support counselors in all aspects of their work, including student scheduling procedures. This position handles sensitive and confidential issues, requiring excellent communication skills, understanding of educational and administrative issues, and knowledge of the GBSD organization, operations, policies, and practices. Minimum Qualifications Education, Training, Experience, Licensure and Certification Experience Required: Prior job-related experience with increasing responsibilityEducation Required: High school diploma or equivalentLicenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance; Current First Aid/CPR Card Knowledge Of Rules and regulations related to assigned functions, record keeping, and standard office equipmentCustomer service principles, protocols, and methods Skill In Operating standard office equipment as well as computer programs and applications (e.g. email, system applications, word processing, database, spreadsheet, desktop publishing etc.)Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)Understanding and carrying out verbal and written instructionsFunctioning as a self-starter, who works well independently or in a teamPlanning, prioritizing and completing assignments with minimum supervisionHandling multiple projects, tasks, and deadlines simultaneouslyDeveloping effective working relationships with students, staff, and the school communityAdministering first aidInteracting with persons of different age groups and cultural backgrounds Essential Job Functions Receives and directs students, parents, and guests of the Counseling Office to the appropriate destinationMaintains and orders all student cumulative records including; requests records, log in records received, maintain log books for all new enrollments, organize and prepare files to send to new school or for archivePrepares for student forecasting by preparing course planning guide, creating forecast sheets, corresponding with middle schools, assist with inputting of forecast sheets, keeping records of unforecasted and incomplete schedules and communicating with counselors regarding these students, etc.Assist with enrollment of new students during heavy enrollment timesCoordinate Counseling Office calendar, including making appointments for counselorsProvide clerical assistance to counselors as neededAssist counselors with special recognition, faculty recognition letters,Format and produce forms and other documents as designated by counselorsAssist ordering supplies and maintain equipment for Counseling OfficeMonitor student address changes, affidavits, non-residents (inter-district transfers) and in-district transfers. This will include the input of verification forms from mail in registration.Preparation of counseling related mailingsPreparation of NewslettersOversee and manage student aides (grading, attendance, training, etc.)Evaluates situations (i.e., involving other staff, students, parents, the public, etc.) to take appropriate action and/or direct the situation to the appropriate personnel for resolution Other Job Functions Cross-trains in a variety of school functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.Shared duties in the Counseling Office include:Assist students, staff, and communityMaintain files/filingAssist Administrators when necessary as related to the positionParticipate in training opportunities as appropriate for the student management systemAssists with the transportation needs of students, including walking them to and from the bus, supervision of students on the way to and from the bus, supervision of loading and unloading of busses, arranging for the transportation needs of students. Physical Requirements Ability to:sit, stand or walk for prolonged periods of timetalk and hear conversations in a potentially noisy environmentuse precise control of fingers and hand movement, often in a repetitive motion such as keyboardingreach for and handle objectsuse close vision, distance vision, peripheral vision, depth perception and the ability to adjust focusRegularly focus on a computer screenBending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion. WORKPLACE EXPECTATIONS Maintaining regular and punctual attendance. In case of an absence site and/or district protocol for reporting absences is followed.Maintaining appropriate confidentiality regarding information about students, staff, and parentsDress in a professional and appropriate manner for the assignment and the work settingExercising prudent judgmentUtilize District electronic systems and applications only as they apply to the positionWork independently in the performance of routine dutiesFollow all District policies and work proceduresParticipate in required meetings and trainings related to the positionIf employee is bilingual, interpretation, translating documents, and/or communicating orally in the second language may be requestedCultivate and model a respectful working and learning environmentApplications must be submitted to Frontline Recruiting and Hiring by the closing date in order to be considered for the position. All employees hired by the District into a position not requiring licensure must be fingerprinted and have a criminal history check completed. The cost is $71.50 and is the responsibility of the employee. This employment is considered probationary pending return of the criminal records check from the FBI and Oregon State Police through the Oregon Department of Education. Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities.