Counseling Office Assistant

About the role

Provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.

Responsibilities

• Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services
• Support student registration process, post-secondary planning support through MCIS, and PSEO systems and processes
• Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores
• Data entry through Skyward student information system, including family access, and address changes
• Main contact for student transcripts with use of Parchment transcript service
• Work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information
• Cross-training in other office clerical duties will be provided in addition to regular responsibilities

Requirements

• Demonstrated written and verbal communication skills
• Computer knowledge of word processing, spreadsheets, Google docs, and various software applications
• Able to handle multiple tasks occurring at once
• Ability to work effectively with co-workers, parents, students, community members, and staff
• Attention to detail and accuracy while meeting deadlines
• High school diploma/GED required

Qualifications

• Post-secondary education preferred
• Previous experience preferred

Pay

Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.

Benefits

Benefits based on full-time employment and may be pro-rated for part-time positions. Benefits may include:

• Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
• Health Savings Account (with enrollment in an eligible health plan)
• Medical Flexible Spending Account (with eligibility for insurance)
• Dependent Care Flexible Spending Account
• Post retirement Health Care Savings Plan
• Public Employees Retirement Association (PERA)
• 403b Matching Annuity
• Paid Holidays
• Floating Holiday
• Vacation
• Sick Leave

Schedule

8 hours per day, Monday through Friday for 10 months (207 days) primarily during the school year.