COST/SCHEDULE ASSISTANT

Description

Affords assistance in managing cost and scheduling forecasts and reports for individual major capital projects, project administration support, and departmental budgets. Provides support to the finance and administrative team by managing Program Management’s comprehensive budget development, staff resources, and executive and administrative initiatives.

Recruitment

Timelines: Interviews are projected to be scheduled for the week of August 10th, 2026. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Affords assistance in developing engineering and construction models to monitor and forecast project costs/schedules
• Prepares and assists with overseeing the work of Project Control Staff and consultants
• Administers Information Systems by granting access, removing access, managing licenses, and helping with system issues
• Captures, updates, and reviews monthly project cost forecasts and timetables/schedules and provides results to team members
• Coordinates and updates quarterly master schedule
• Affords assistance in recommending options and methods to reduce costs and improve timeliness
• Prepares and reviews special studies of medium complexity
• Affords assistance in preparing and reviewing invoices and funding allocations for accuracy
• Affords assistance in evaluating change orders and amendments for impact on budget/timetable
• Affords assistance in developing and implementing departmental budgets and ensures all project budget/scheduling changes are approved
• Affords assistance in tracking consultants' monthly performance and expenses
• Maintains and compiles financial/schedule records, reports, and analyses of medium complexity
• Represents project team in meetings with engineers, contractors, consultants, and outside agencies
• Affords assistance in coordinating services from other Metro departments to support project forecasts
• Affords assistance in program and project administration support

Minimum Qualifications

• Education: Bachelor's Degree in Engineering, Business Administration, or a related field
• Experience: None; experience performing project cost/scheduling, budget or program/project administration work preferred
• Certifications/Licenses/Special Requirements: Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Exposure to hazards during site visits

Preferred Qualifications

• Experience utilizing budget and financial information systems, such as Power BI, FIS, SAP, Oracle, or related applications, to assist with preparing budget reports, analyzing financial data, monitoring project costs, or developing management presentations
• Experience utilizing design or reporting applications, such as Canva, Adobe Express or related applications, to assist with developing executive, performance, or project reports and presentations
• Experience using advanced Microsoft Excel functions to assist with budget tracking, financial analysis, cost forecasting, or schedule analysis (i.e PivotTables, XLOOKUP/VLOOKUP, INDEX-MATCH, SUMIFS, IF statements, Power Query, charts, macros, other advanced formulas)
• Experience supporting invoices, expenditures, or funding allocations by verifying documentation, identifying discrepancies, and ensuring accuracy and compliance with established policies and procedures to support budget or project reporting
• Experience working in a public sector environment supporting budgeting, financial reporting, project administration, or capital projects