CORRECTIONAL RECORDS SUPERVISOR

About the role

The Office of the Deputy Secretary – Comprehensive Case Management Unit is seeking a dynamic and professional Correctional Records Supervisor to join the Law Enforcement Notification / End of Sentence Review (LEN-ESR) Program. This role is crucial for supporting the program and the Department, utilizing strong organizational and collaborating skills.

Responsibilities

• Manages the Records Unit within the LEN-ESR Program: Supervises three Correctional Records Technicians, trains staff on use of offender database systems, and monitors ESRC referral status.
• Maintains specialized knowledge regarding requests for dissemination of records/information, and serves as the Public Disclosure coordinator for the unit.
• Supports the LEN-ESR by investigating, requesting, and compiling necessary documentation for committee review and DOC law enforcement notification.
• Communicates and collaborates with staff and outside agencies at all levels on a daily basis concerning interpretation of and/or compliance with departmental policies and procedures, division directives, and state/federal statutes.
• Provides essential support to the LEN-ESR to other members of the management team, assists with routine program matters, and analyzes and provides input in regard to program related policies, statutes, and WAC.

Requirements

• High school diploma or equivalent.
• Five (5) years of experience maintaining and processing adult offender records, including treatment files, medical files, state hospital files, parole and field supervision files, confinement facility files, counselor/slough files, juvenile offender records, federal records and documents, confidential investigative records, CPS files, full prosecutor and clerk files, and law enforcement agency records/files.
• Working knowledge of the End of Sentence Review process as well as RCW 71.09, 72.09.345, 4.24.550, and 9A.44.130 and other applicable laws and ordinances.

Qualifications

• Five (5) years of experience maintaining and processing adult offender records, including treatment files, medical files, state hospital files, parole and field supervision files, confinement facility files, counselor/slough files, juvenile offender records, federal records and documents, confidential investigative records, CPS files, full prosecutor and clerk files, and law enforcement agency records/files.
• Working knowledge of the End of Sentence Review process as well as RCW 71.09, 72.09.345, 4.24.550, and 9A.44.130 and other applicable laws and ordinances.
• Within 6 months of hire: Certification (Level 1) Washington State Patrol ACCESS.

Skills

• Proficient use of personal computers and work-related programs and equipment, including but not limited to Microsoft Office programs, OMNI, OBTS, Gatekeeper, OnBase (and other Imaging systems), Adobe, SharePoint, and scanners.
• Community Relationships - Participates in the formation and maintenance of successful relationships with criminal justice partners and community resources.
• Observation - Observes and strategizes personal action based on environmental conditions and human behavior.
• Technology - Proficient use of personal computers and work-related programs and equipment, including but not limited to Microsoft Office programs, OMNI, OBTS, Gatekeeper, OnBase (and other Imaging systems), Adobe, SharePoint, and scanners.
• Stress Tolerance - Remains calm and rational while handling difficult situations to include, but not limited to, volatile, threatening, or other crisis/emergency situations.
• Expertly intervenes in response to threats.
• Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.
• Adaptability - Incorporates new information into an existing framework of understanding.
• Accepts change and supports the Agency through changes in law, policy, and procedure.
• Other - Demonstrated ability to read, discuss, and process very detailed and graphic information (violent/sexually motivated offenses and/or homicide) daily.

Benefits

Comprehensive benefits package including health insurance, retirement plan, and paid time off.

Pay

$4,866-6,542 Monthly (Non-Represented)

Schedule

Permanent - Full Time