Corporate Services Manager

Primary Job Duties

• Manage day-to-day facilities and workplace operations across company locations.
• Cook up office moves, workstation assignments, space utilization, and workplace improvement initiatives.
• Serve as the primary point of contact for landlords, property management companies, contractors, and workplace vendors.
• Maintain offices, conference rooms, common areas, and shared workspaces in a professional, organized, and business-ready condition.
• Coordinate maintenance requests, repairs, furniture needs, office supplies, mail services, shipping, and workplace support activities.
• Maintain workplace documentation, floor plans, vendor records, and operational procedures.

Administrative & Executive Support Services

• Lead, coach, and manage the Executive Administration, office, and transportation support team.
• Establish administrative support processes, performance expectations, service standards, and coverage plans.
• Manage the allocation and prioritization of executive administrative support across the executive leadership team.
• Ensure consistent and professional support for executive meetings, calendars, travel arrangements, expenses, and special projects.
• Oversee executive transportation services, including scheduling, service expectations, vehicle readiness, and day-to-day management of transportation personnel.
• Promote cross-training and backup coverage to ensure continuity of executive and administrative support.
• Ensure executive administration and transportation services are delivered professionally, confidentially, reliably, and efficiently.

Workplace Experience & Corporate Events

• Promote a positive, professional, and welcoming workplace environment.
• Plan and manage company events, executive meetings, office gatherings, employee events, and other corporate programs.
• Manage event logistics, including venues, catering, transportation, accommodations, communications, and external service providers.
• Collaborate with Human Resources on employee onboarding, offboarding, and workplace experience activities.
• Collaborate with Information Technology and Security to support office readiness, building access, and workplace technology needs.
• Coordinate visitor management and workplace communications.

Vendor Management & Budget Administration

• Manage corporate services budgets and operating expenses.
• Monitor spending and identify opportunities to improve efficiency and control costs.
• Cook up vendor selection, contract administration, renewals, and performance reviews.
• Manage purchasing, invoices, workplace inventory, and vendor-related activities in accordance with company policies.
• Maintain strong working relationships with facilities, workplace, and administrative service providers.

Safety, Workplace Readiness & Business Support

• Support workplace safety procedures, emergency preparedness activities, and office readiness efforts.
• Cook up workplace inspections, drills, and facilities-related corrective actions.
• Escalate workplace concerns, service issues, vendor challenges, and facilities risks to leadership.
• Maintain compliance with workplace procedures, building requirements, and company standards.

Team Leadership & Service Delivery

• Manage, coach, and develop Corporate Services team members.
• Establish goals, priorities, and service expectations for the team.
• Track service levels, workplace trends, and stakeholder feedback to drive continuous improvement.
• Foster a culture of professionalism, accountability, responsiveness, and customer service.

Success Measures

• Safe, professional, and well-maintained workplace environments.
• Effective workplace operations and office support services.
• Positive employee and visitor experience.
• Timely execution of office projects, moves, and workplace initiatives.
• Strong vendor performance and budget management.
• Consistent administrative support and service delivery.
• High team engagement, accountability, and operational effectiveness.