Corporate Receptionist

About the role

The receptionist will be responsible for providing a friendly, professional first impression to both staff and visitors via face-to-face, email or telephone. The ideal candidate will be self-motivated, highly organized, and can multi-task within diverse demands. This individual will create efficiency in their daily workflow, maintain office morale, and provide clerical support within the organization.

Essential Duties And Responsibilities

• Greets, announces and verifies all guests, in-person or telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories; giving instructions
• Willing and able to have a mainstay presence at the receptionist's desk during business hours (Mon-Fri, 8a-5p CT)
• Enforces office security by following procedures; issuing and retrieving visitor badges
• Maintains safe, clean office and reception areas by complying with office procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed
• Responds to incoming calls, transfer to appropriate personnel, distribute messages, interact with customers, distributors and vendors
• Places and distributes orders for office, kitchen and food supplies
• Maintains regular, consistent and professional attendance, punctuality, and personal appearance
• Manages, organizes, and updates relevant employee data, contact lists, and in-house library of pertinent materials
• Pick-up, sort and distribute incoming and outgoing mail and deliveries on a daily basis
• Assists in administrative problem solving, program/project planning, development, execution of stated goals and objectives
• Meeting coordination, conference trade shows, program functions and/or special events assistance
• Create, compose and edit administrative correspondence and documentation
• Monitors, reconciles, and assists with day-to-day administration of all areas, including, but not limited to, expense reports, travel arrangements, conference room calendar maintenance, creating and maintaining files, etc.
• Performs diverse range of administrative activities for department; serves as a central point of liaison with other areas and external constituencies in the resolution of a variety of day-to-day matters
• Material preparation assistance, i.e., agendas, PowerPoint presentations, EXCEL spreadsheets, etc.
• Perform other duties as deemed necessary and subject to change at any given time

Qualifications And Skills

• Requires at least 5+ years of relevant experience
• High School Diploma required; Bachelor's degree a plus
• Physically able to perform; frequent lifting up to 25 pounds, bending, climbing stairs, pulling, prolonged standing or sitting, etc.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, EXCEL, and Word); Adobe Creative Suite a plus
• Excellent organizational skills
• Solid verbal and nonverbal communication skills; above average interpersonal skills
• Ability to work with several individuals, as part of a team, and take direction from various sources simultaneously
• Ability to communicate within all levels in organization, take initiative, and possess dependability
• Ability to handle multiple simultaneous, time-sensitive projects
• Maintains confidentiality in all matters
• Applicants must possess a valid driver's license and maintain a clean driving record, as this position requires occasional travel for company business. Candidates should be comfortable operating a vehicle as part of their job responsibilities and must meet any applicable company and insurance requirements.

Pay

$16.50 - $21.50 an hour

Benefits

Full-time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans. You can even select additional "al la carte" benefits to meet all your needs. You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.