Corporate Real Estate Programs Consultant

About the role

Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects.

Responsibilities

• Purchase Order (PO) Management:
  • Issue POs per associate need/project.
  • Research warranty and request vendor quotes.
  • Obtain necessary approvals; track non-project items.
  • Communicate delivery/installation status.
• Invoice and Budget Management:
  • Process/review invoices for capital projects.
  • Manage project POs, ensure budget compliance.
  • Assist with O&E Forecast Tracking and Budget Compliance.
• Contracts & Vendor Liaison:
  • Coordinate with internal partners.
  • Support contract review and vendor onboarding.
  • Coordinate with and manage external vendors.
  • Partner with legal on contract revisions.
  • Run RFPs.
• Project Close-Out & Documentation:
  • Archive documents and invoices in project systems.
  • Ensure all items are reconciled and projects are closed out.
  • Reconcile records; send reports/copies to stakeholders.
• Continuous Improvement:
  • Propose new templates/processes.
  • Assist with checklist/template development.
• Governance:
  • Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups.
  • Centralized documentation maintained (contracts, QBRs, SOPs, performance reports).
  • Audit of playbooks; track completion and adoption metrics.
  • Accurate invoicing and data integrity.
  • Assist in SLA/KPI adherence.

Qualifications

• Required experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.
• Familiarity with PO processes, contract review, and invoice processing.

Skills

• Required:
  • Strong organizational and communication skills with an attention to detail.
  • Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA).
  • Proactive problem-solving mindset and ability to coordinate across departments and vendors.
  • Strong analytical and reporting skills.
  • Strong Excel skills.
• Preferred:
  • Knowledge of workplace accommodations and facility project management.
  • Experience with legal or capital project invoice processing.
  • Proficiency with digital filing systems and collaborative work tools.

Reports to Corporate Real Estate Program Services Manager.