Corporate Paralegal

When what you crave is a job that combines creative, challenging and ever-changing work with an experienced, inclusive team committed to creating memorable moments every day, White Castle is the place for you. We’re America’s first fast-food hamburger chain with more than a century of service, and we’re focused on building an even tastier future. Join our team and start your White Castle career today!

About the Role

The Corporate Paralegal position provides advanced legal, corporate governance, and executive administrative support to the Vice President & General Counsel and the Legal Department. This role coordinates corporate governance activities, maintains corporate and shareholder records, administers trust-related matters, manages commercial contracts, oversees business licensing and corporate compliance, and supports legal operations across the Company and its affiliated entities. The incumbent serves as a key resource to leadership, departments, directors, shareholders, officers, and external service providers to ensure legal documentation, corporate records, regulatory filings, and governance activities are completed accurately, timely, and in compliance with applicable requirements while maintaining confidentiality and professionalism.

Requirements

• Associate’s Degree in Paralegal Studies, Legal Studies, Business Administration, or a related field is preferred
• Minimum of five years of experience as a corporate paralegal with responsibility for contracts and corporate records is required
• Certificate of completion from an ABA-approved paralegal certification program is required
• Proficient with Microsoft Office, Outlook, Word, Excel, and internet-based research
• Ability to function effectively in a busy, team-oriented environment and manage competing deadlines in a fast-paced setting
• Good working knowledge of legal documents, general record keeping, and related terminology; familiarity with Secretary of State processes
• Experience drafting and revising service and vendor agreements for attorney review and approval

Responsibilities

• Maintain corporate, shareholder, and trust books and records
• Prepare, maintain, and timely distribute corporate records and governance documentation for the Company and its affiliated entities, including meeting notices, agendas, minutes, written consents, resolutions, and other related records
• Coordinate the annual board and shareholder meeting calendars for all entities
• Review all trust-related activities regularly with the Vice President & General Counsel to ensure appropriate approvals are obtained and all required actions are taken
• Process approved trust payment requests
• Work closely with appropriate Company personnel to accurately and timely prepare, maintain, and update all books, records, and documentation relating to designated trusts and trust accounts established for the benefit of shareholders
• Coordinate the administration of shareholder stock repurchase requests and assist with other trust-related matters as they arise
• Review, analyze, draft, and revise a wide variety of contracts and agreements to support the Company's business operations and transactions
• Prepare, review, and update temporary employment agreements, service agreements (including security, waste hauling, equipment, uniforms, towing, and pest control), and other contracts and legal documents as assigned
• Coordinate the acquisition, renewal, and maintenance of business licenses, permits, business entity registrations, and registered agent services
• Coordinate with the Company's registered agent to manage service of process, garnishments, corporate notices, entity formations, state business registrations, and qualifications to transact business in jurisdictions where the Company operates
• Provide administrative and legal support to the Vice President & General Counsel in handling sensitive and highly confidential matters
• Prepare, draft, edit, and proofread correspondence, memoranda, reports, presentations, and other legal and business documents to support the efficient operation of the Legal Department
• Perform other duties as assigned

Benefits

Programs and benefit eligibility varies based on the average hours worked, location, and length of service at White Castle.

• Family owned and operated since 1921
• Medical plans
• Dental & Vision Plan
• Company paid Life Insurance and AD&D (buy-ups available)
• Paid holidays
• Bereavement pay
• Jury duty pay
• 4 weeks of Paid Vacation in the first year
• Weekly paychecks
• 401(k) (100% company match for the first 3% deferred and 50% for the next 2%); all contributions are 100% vested
• Profit Sharing plan
• Holiday bonuses
• Free parking
• Recognition programs
• Employee Assistance Program
• Tuition reimbursement
• Scholarship opportunities
• Career growth and development
• Business casual dress code (jeans every day)
• Onsite Café with free drinks and food discounts
• Hybrid work environment
• Community service opportunities
• White Castle restaurant discounts
• A slide to our lobby
• And much more…