Corporate Office Manager

What You'll Do Office & Administrative Operations Manage the day-to-day operations of the corporate office.Serve as a primary point of contact for office visitors, vendors and employees.Coordinate office supplies, kitchen and housekeeping supplies, mail and postage.Maintain office calendars and prepare weekly office communications.Coordinate meetings, lunches and other office activities.Coordinate office maintenance, repairs and service providers.Manage correspondence, documents and general office records.Support corporate Operations, Accounting, HR and other departments.Assist with job postings and other administrative projects.Maintain an organized, professional and welcoming office environment. Accounts Payable & Accounting Support Enter and process corporate invoices and assist with property invoices.Maintain accurate vendor information and records.Review invoices for accuracy and investigate discrepancies.Reconcile vendor statements and resolve payment-related issues.Coordinate recurring check runs and payment processes.Verify ACH payments and supporting documentation.Assist with payroll-related administrative and payment activities.Provide administrative support to the Accounting and Payroll teams. What We're Looking For 2+ years of hands-on Office Management or Office Administration experience.Experience managing the day-to-day operations of a professional office.Previous Accounts Payable, invoice processing or accounting support experience preferred.Strong vendor coordination and organizational skills.Excellent attention to detail and follow-through.Strong communication and customer service skills.Ability to prioritize multiple responsibilities in a fast-paced office environment.Strong proficiency with Microsoft Excel, Word and Teams.Comfortable working independently while supporting multiple departments and team members.Ability to work on-site in Fishers, Monday-Friday, 8:00 AM-5:00 PM. Preferred Backgrounds Experience in any of the following environments is a plus: Law firm / legal officeBanking / financial servicesAccounting / CPA firmInsuranceReal estate / escrowHealthcare / medical officeProfessional servicesCorporate officeProperty managementHospitality corporate office Preferred Qualifications Hotel or hospitality experience is welcome but not required. Accounts Payable experienceVendor management experienceInvoice and payment processingReconciliation experiencePayroll administration exposureNotary commission or willingness to obtain oneExperience with accounting or property-management systems is a plus Why Consider This Opportunity? This is an opportunity to join an established hospitality organization in a professional corporate environment, where your ability to keep an office organized, support multiple teams and manage administrative and accounting-related processes will have a direct impact on the business. If you're the person who naturally keeps things organized, follows through on details, solves problems and becomes the go-to person for making an office run smoothly, we'd like to hear from you.