Corporate Office Manager

About the role

Manage the day-to-day operations of the corporate office, serving as a primary point of contact for office visitors, vendors, and employees. Coordinate office supplies, kitchen and housekeeping supplies, mail and postage, and maintain office calendars and weekly office communications. Organize meetings, lunches, and other office activities, and coordinate office maintenance, repairs, and service providers. Manage correspondence, documents, and general office records while supporting corporate Operations, Accounting, HR, and other departments. Assist with job postings and other administrative projects to maintain an organized, professional, and welcoming office environment.

Responsibilities

• Manage the day-to-day operations of the corporate office.
• Serve as a primary point of contact for office visitors, vendors, and employees.
• Coordinate office supplies, kitchen and housekeeping supplies, mail, and postage.
• Maintain office calendars and prepare weekly office communications.
• Coordinate meetings, lunches, and other office activities.
• Coordinate office maintenance, repairs, and service providers.
• Manage correspondence, documents, and general office records.
• Support corporate Operations, Accounting, HR, and other departments.
• Assist with job postings and other administrative projects.
• Maintain an organized, professional, and welcoming office environment.
• Enter and process corporate invoices and assist with property invoices.
• Maintain accurate vendor information and records.
• Review invoices for accuracy and investigate discrepancies.
• Reconcile vendor statements and resolve payment-related issues.
• Coordinate recurring check runs and payment processes.
• Verify ACH payments and supporting documentation.
• Assist with payroll-related administrative and payment activities.
• Provide administrative support to the Accounting and Payroll teams.

Requirements

• 2+ years of hands-on Office Management or Office Administration experience.
• Experience managing the day-to-day operations of a professional office.
• Previous Accounts Payable, invoice processing, or accounting support experience preferred.
• Strong vendor coordination and organizational skills.
• Excellent attention to detail and follow-through.
• Strong communication and customer service skills.
• Ability to prioritize multiple responsibilities in a fast-paced office environment.
• Strong proficiency with Microsoft Excel, Word, and Teams.
• Comfortable working independently while supporting multiple departments and team members.
• Ability to work on-site in Fishers, Monday–Friday, 8:00 AM–5:00 PM.

Preferred Qualifications

• Experience in any of the following environments: law firm/legal office, banking/financial services, accounting/CPA firm, insurance, real estate/escrow, healthcare/medical office, professional services, corporate office, or property management.
• Hotel or hospitality experience.
• Accounts Payable experience.
• Vendor management experience.
• Invoice and payment processing experience.
• Reconciliation experience.
• Payroll administration exposure.
• Notary commission or willingness to obtain one.
• Experience with accounting or property-management systems.

Why Consider This Opportunity?

This is an opportunity to join an established hospitality organization in a professional corporate environment, where your ability to keep an office organized, support multiple teams, and manage administrative and accounting-related processes will have a direct impact on the business. If you're the person who naturally keeps things organized, follows through on details, solves problems, and becomes the go-to person for making an office run smoothly, we'd like to hear from you.