Corporate Governance Manager Senior

About the role

This role provides confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives. The focus includes public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.

Responsibilities

• Prepare and file periodic SEC reports (Form 8-K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva).
• Support disclosure controls processes and audits with internal team and external auditor.
• Manage insider trading compliance, including 10b5-1 plan tracking and managing insider list.
• Cook up filings with NYSE for dividends and Annual Stockholder meeting.
• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Cook logistics and materials for Annual Stockholder and Board meetings.
• Serve as project manager for deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).
• Serve as main contact point for all directors’ needs.
• Handle payment of director fees, equity awards and deferrals.
• Manage power of attorneys and Edgar codes for directors.
• Research materials for Board ongoing education and coordinate with directors weekly.
• Coordinate D&O questionnaires and Board and committee evaluations.
• Maintain corporate minute books, records, and governance databases.
• Aid, when necessary, with subsidiary formations, annual reports, and entity compliance.
• Oversee related person transaction processes.
• Cross-functional & Transactional Support:
• Assist with due diligence, corporate transactions, and integration efforts.
• Support corporate governance policy implementation, and equity plan administration.
• Coordinate with transfer agents, stock administration teams, and external advisors.
• Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows.
• Handle apostille, notary and Docusign requests.
• Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.
• Edit typed material for grammar, punctuation, clarity and sentence structure.

Requirements

• Bachelor’s degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).
• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Must be able to travel to assist during board meetings.
• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications.
• Strong attention to detail, organizational skills and excellent project management skills.
• Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC.
• Ability to write legal/regulatory documents, summaries and other correspondence.
• Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions.
• Effective time management skills.
• A sense of curiosity and a desire for incremental improvement.

Qualifications

• Experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Experience with SEC filings, board meetings, and corporate governance.
• Experience with Microsoft Office, board portal tools, Workiva, and legal software applications.
• Strong attention to detail and organizational skills.
• Experience with legal and regulatory research techniques.
• Excellent writing and communication skills.
• Effective time management skills.
• Desire for continuous learning and improvement.

Skills

• Microsoft Office
• Board Portal Tools (e.g., Boardvantage)
• Workiva
• SEC Filing Systems
• Legal Software Applications
• Legal and Regulatory Research Techniques
• Writing Legal/Regulatory Documents
• Verbal and Written Communication
• Project Management
• Attention to Detail
• Organizational Skills
• Confidentiality
• Time Management
• Continuous Improvement

Benefits

• Flexible and creative work environment
• Diverse and collaborative atmosphere
• Professional and personal development resources
• Opportunities to volunteer and support charities
• Competitive salary and benefits

Pay

Commensurate with experience.

Schedule

Full-time, with board meetings held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.