Corporate Fleet Specialist

About the Company

Founded in 1952 by Bill Early, Columbus Equipment Company is known as Ohio's Dependable Dealer and a true innovator in the heavy equipment industry. As a family-owned business with ten locations across Ohio and the Midwest, we are committed to providing the best equipment, product support, customer service, and overall experience. Our employees are our most important resource, and our customers are our most important asset. We prioritize building partnerships that foster success and are looking for team members to join us in this mission.

About the Role

Columbus Equipment Company is offering attractive benefit packages and compelling career tracks for individuals looking to join our team. This role involves managing our fleet operations and ensuring compliance with regulatory standards. Regular travel to various company branch locations is required.

Responsibilities

• Acquire, license, equip, assign, track, and dispose of company vehicles and ancillary equipment (including forklifts).
• Maintain complete and accurate records of all company-owned vehicles, assignments, keys, GPS units, fuel cards, tools, and equipment inventories.
• Manage fuel, maintenance, tire, repair, preventive maintenance, inspections, and vehicle lifecycle programs.
• Maintain DOT, FMCSA, Clearinghouse, CDL, driver qualification, hour recap log, and driver documentation compliance requirements.
• Coordinate with Safety, Training, Human Resources, and branch personnel to maintain safety standards, regulatory compliance, and corrective actions.
• Prepare and submit required tax, IFTA, fuel, highway use, and regulatory reports.
• Manage vehicle registration, titles, license plates, stickers, BMV documentation, and related records.
• Administer fleet GPS and telematics platforms, including Fleetio, Geotab/Teletrac management, reporting, training, and issue resolution.
• Monitor field service trucks, cranes, pickups, cars, trailers, and forklifts for inspections, compliance, maintenance, and utilization.
• Conduct branch audits and maintain records supporting EPA and environmental compliance requirements.
• Track fuel usage, costs, depreciation, cost of ownership, lifecycle metrics, and fleet performance reporting.
• Investigate fleet incidents, accidents, violations, and compliance concerns; prepare reports and recommend corrective actions.
• Maintain productive relationships with suppliers, vendors, and service providers.
• Perform other fleet-related duties as assigned.

Requirements

• High school diploma or equivalent required.
• 2+ years of fleet administration, fleet management, transportation, or compliance experience preferred.
• Knowledge of DOT, FMCSA, CDL, fleet compliance, vehicle registration, fuel tax, and reporting requirements.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
• Strong organizational, recordkeeping, communication, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional, customer-focused, and collaborative demeanor.
• Clean driving record.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to communicate effectively in English.
• Occasional lifting of up to 50 pounds.
• Ability to enter, exit, and maneuver around vehicles and equipment.

Reasonable accommodations may be made for qualified individuals with disabilities.

Benefits

• Health, dental, and vision insurance
• 401K
• Vacation and PTO
• Short-term disability (STD), Life, and Disability Insurance
• Paid holidays
• Tailored training
• Tuition assistance/reimbursement
• Competitive compensation
• Succession pathway