Corporate Document Control Coordinator

Essential Functions

• Manage and maintain the electronic and hard-copy document control system, ensuring all documents are accurately indexed, stored, and easily retrievable.
• Oversee the entire document lifecycle, including creation, review, approval, distribution, revision, and archival/disposal of controlled documents (e.g., policies, procedures, work instructions, forms, specifications).
• Ensure all document control processes adhere strictly to the requirements of the company's certified ISO standards.
• Participate in internal and external ISO audits as the subject matter expert for document control.
• Process and track all document change requests (DCRs), ensuring proper authorization and impact assessment before new revisions are released. Maintain a comprehensive revision history and audit trail.
• Provide training to employees on document control procedures and the effective use of the DMS. Act as the primary point of contact for all document control inquiries.
• Maintain the Master Document List (MDL) or equivalent register, ensuring it is current and reflects the status and location of all controlled documents.

Competencies

• Detail orientation
• System administration
• Compliance rigor
• Organizational skills
• Communication skills

Supervisory Responsibility

This position has no direct reports.

Work Environment

• Well-lighted, heated and/or air-conditioned indoor office
• Production setting
• Outdoor/indoor shop environment or enclosed vehicle with adequate ventilation and protection from extreme weather conditions
• Outdoors exposed to changing and/or extreme weather conditions (for instance, rain, sun, snow, wind, humidity, etc.)

Physical Demands

• Light physical activity performing non-strenuous daily activities of an administrative or production/technical nature
• Manual dexterity sufficient to reach and handle items

Position Type/Expected Hours of Work

• This is a full-time position.
• Days and hours of work are primarily 8 hours each day, Monday through Friday on a day shift.
• This position often requires overtime.

Travel

• No travel requirements for this position.

Required Education And Experience

• Minimum of 3-5 years of experience in a dedicated document control role in an ISO-certified environment.
• Experience with eDMS platforms and compliance requirements.

Preferred Education And Experience

• Associate or Bachelor's degree, preferred.
• Knowledge of ISO standards and audit processes.
• Experience supporting multi-site document control programs.
• Basic personal computer skills.

Computer Operations

• Basic personal computer skills.

Work Authorization/Security Clearance

• Must be able to obtain TWIC badge (Transportation Working Identification Card).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.