Corporate Administrative Assitant

About the role

The Corporate Administrative Assistant supports the Integrated Construction Group (ICG), Corporate Resource Group (CRG), and Integrated Marketing + Development Group (IM+D), as well as provides general office support.

Responsibilities

• Generates, reviews, and distributes key statistics and reports
• Coincides and validates billing for Verizon, ISPs, UBT (copy/print), AmEx purchases, and performs reconciliation and prepaid notation clean-up
• Aids with the loaner vehicle program including check-ins / outs, inspections, maintenance coordination, driver documentation, and vehicle retrieval
• Supports department events, and coordinates meals for meetings and internal groups
• Maintains security compliance training, AED inspections, and tracks USGBC certifications and sustainability metrics for projects
• Compiles reports for Business Solutions; supports Microsoft Office 365 security monitoring and tracks incident statistics
• Sends department-wide birthday and anniversary congratulations, manages meeting invitations, and maintains email communications for PTO and report follow-ups
• Audits Toolwatch assignments, reviews asset fringe data, assists with Business Solutions product updates, and manages hardware and loaner device tracking
• Maintains accurate records by scanning, filing, and distributing documents; transcribes and organizes departmental materials and reports
• Manages project security documentation by receiving, safeguarding, and securely transmitting sensitive employee information containing PII, including applying appropriate encryption or password protection and coordinating timely delivery to government agencies or client security contacts

Qualifications

• Associates degree or related experience
• Minimum of three (3) years of administrative support or customer service experience
• Ability to learn new software quickly
• Graphics and presentation program experience a plus
• A valid driver’s license

Skills

• Generates, reviews, and distributes key statistics and reports
• Coordinates and validates billing
• Supports department events
• Maintains security compliance training, AED inspections, and tracks USGBC certifications and sustainability metrics for projects
• Compiles reports for Business Solutions
• Manages project security documentation

Benefits

Base salary (or hourly) range: $26.45 - $31.25
Davis offers a comprehensive benefits package including:

• 100% employer-paid health care plan (to include family)
• Lifetime life insurance
• Short- and long-term disability benefits
• Annual contribution to your HSA
• Annual incentive bonus
• Paid time off + annual holidays
• Financial benefits (401(k), Roth, and ESOP)
• FSAs
• Fertility and family-forming assistance
• Continuing education
• Employee Assistance Program (EAP)
• On-site fitness center
• Parental leave
• Company vehicle or auto allowance

Pay

$26.45 - $31.25 per hour

Schedule

Full-time