Coordinator - Traffic

Summary

Initial point of contact for all truck drivers arriving at the Terminal to either load or unload trucks. Many duties and functions are included in this detail-oriented position. Performs job functions in compliance with Company Policy and Procedures.

Major Accountabilities

• Prepare and distribute Bills of Lading for all trucks
• Record scale weights and loading quantity
• Prepare and distribute loading forms
• Distribute M.S.D.S. sheets and other related documents to customers
• Verify load and safe fill quantities quantity
• Input all transactions into the Accounting System(s)
• Monitor Terminal video surveillance equipment
• Operate and Monitor facility communication equipment
• Aid in the processing of driver/customer paperwork and directing driver loading activity throughout assigned shift
• Proper resolution of driver mis-loading incidents and product quality issues
• Work within logistics group to insure that customer activity is properly accounted for
• Daily reports
• Customer paperwork and load activity
• Maintain records and files, both physical and network
• Work in cooperation with field personnel to implement measures to assure the operational integrity of the pipeline systems
• Balance to control over and short conditions, track product movements to accurately perform remote product switches into storage batch changes
• Inventory control of all systems
• Respond to all emergency conditions, making proper notifications and completing documentation
• Communicate directly with personnel, other petroleum companies and the public to coordinate operations
• Insure compliance with federal and state regulations
• Reduce potential risk to public safety and environment and minimize company liability
• Improve operations efficiency and financial profitability through well maintained facilities

Experience Requirements

• 1 year experience preferred. Experience in industry operations preferred.
• Excellent verbal and written communication skills with strong interpersonal skills required
• Excellent PC skills, with proficiency in Microsoft products required, with proficient in Microsoft Excel and Outlook
• Strong attention to detail, with the ability to proof work for accuracy
• Basic knowledge of petroleum products and industry terminology required
• Effective analytical and problem-solving skills
• Ability to coordinate effectively and with other personnel, corporate departments, as well as, with external customers required
• Ability to prioritize and handle multiple tasks and projects concurrently, managing time and scheduling to meet appropriate deadlines
• Ability to take directions from supervisors and work in a team environment required
• Ability to work independently with limited supervision and independently conduct job accountabilities

Education Requirement

• High School diploma or equivalent.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions.

Pay and Benefits

Current pay range: $51,000 – $59,000. Compensation will be determined based on work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment. Industry leading compensation, comprehensive benefits including access to health, vision and dental insurance, 401(k) match with additional profit sharing, PTO, and abundant career opportunities.